SF Recruitment are working with a business based in Birmingham (B4) who are looking for an Executive Assistant for the Leadership team.
£30,000 - £40,000
Hybrid
Role:
To provide high level support, to include:
1. Daily inbox and diary management, ensuring appropriate actions taken, and that Directors' time is used as effectively as possible.
2. Organisation of internal/external meetings on behalf of the Directors, ensuring meeting attendance noted, and relevant papers diarised and circulated.
3. To work closely with the Directors, dealing with confidential information in a sensitive and discreet manner.
4. Production of itineraries, correspondence, and presentations to a high level of accuracy.
5. Arranging travel and accommodation in line with company guidelines.
6. Processing of Directors' expenses, and liaising with the Finance Team and Directors' direct reports for submission/approval of all expenses within a timely manner.
7. Co-ordinate management of the Directors' wider teams, including holiday requests, monitoring absence, etc.
8. Raising of purchase orders where applicable, following company guidelines.
9. Working with the PMO and Events teams on relevant company projects.
10. Management of contacts and data.
11. To work closely with the PAs to the Chief Executive and other LT members, co-ordinating diaries and ensuring that duplication of attendance at events is avoided where possible.
12. To deputise for the other PAs when required, taking calls and managing the diaries and other requirements.
13. To demonstrate flexibility and a professional approach at all times.
14. Any other duties deemed commensurate with the role.
15. Able to identify and implement ways of continuously improving existing ways of working.
Requirements:
Must have previous PA / Executive experience and strong diary management skills.
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