To provide a comprehensive medical secretarial service to Consultants and supporting teams within designated specialty area. To work collaboratively with other medical secretarial colleagues to ensure clinical correspondence is produced and distributed within acceptable timescales. The post holder will carry out his/her duties as defined in this job description in such a way as to make a direct and positive contribution to the organisation of the work. It is essential that the post holder should exercise initiative commensurate with the role and that confidentiality be maintained at all times.
Main duties of the job
Receipt, circulation and dispatch of post, taking action where appropriate by obtaining medical records, other associated documentation and drafting of correspondence.
· Deal with new referral letters and action as appropriate by ensuring that these are correctly processed via the appropriate channels, i.e. Out Patient Booking Team, in accordance with triaging by the consultant.
· Assist in the rearrangement of clinical activity (out-patient clinics) when the Consultant or other member of his/her team arranges leave, by liaising with the appropriate members of staff within the Trust.
· Assist in the collation of information for reports, for example medical reports, risk and complaint management etc.
· Planning and organising a number of conflicting tasks and priorities at the same time still meeting challenging deadlines.
· Prioritise workload independently, identifying urgency, highlighting problems and taking appropriate action to prevent or solve problems without supervision.
Working for our organisation
At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of “excellent health care, improved health for all”. We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.
We are committed to becoming a diverse and an inclusive employer and where people feel sense of belonging. Seeking to expand diversity within our teams, we positively encourage applications from under-represented groups such as ethnically diverse, disabled and LGBTQ+ groups. We are also under-represented in-terms of gender within nursing roles and we would welcome applications from people from male and non-binary backgrounds.
We are committed to home life balance through flexible working and making reasonable adjustments where possible.
Detailed job description and main responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake
Person specification
Qualification
Essential criteria
1. AMSPAR or equivalent med sec experience
2. English and Maths at GCSE level C
3. RSA Typing Level 1
Skills
Essential criteria
4. Microsoft Word, Outlook, Excel
5. Ecellent Organisational skills
6. Abitlity to prioritse
Desirable criteria
7. Knowledge of medical terminology
Experience
Essential criteria
8. Previous Medical Secretary/Support Secretary experience
9. Previous NHS experience
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered, dependant upon Job Role and Salary needed to meet the criteria for sponsorship, alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here .
It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants.
Not everyone needs a ‘Skilled Worker’ visa.