Job Title: Charity Administrator Salary: £38,400 pro rata (£30,720) Location: Liverpool City Centre Hours: 28 hours per week (4 day week) Hybrid: 1 day WFH Holiday Allowance: 24 days per annum Employer Pension Scheme Contribution: 9% of the salary Main Responsibilities: Administer the grant-making process, including providing information to grant seekers, maintaining the database of grant applications, and requesting further information as required. Prepare the agenda for trustees’ meetings. Produce minutes that record the decisions of trustees. Ensure that all applications are acknowledged and applicants are informed of the trustees' decisions. Handle the payment of grants, ensuring they are recorded and acknowledged by the recipient. Maintain the system for recording incoming and outgoing payments, including petty cash, and ensure the bank balance meets outgoings. Keep up-to-date financial records, prepare them for audit, and regularly provide income and expenditure budgets and cashflows to trustees. Contribute to and prepare the annual report. Oversee Health & Safety and information management within the office, maintain the Foundation’s website, and, in conjunction with the Grants Director, maintain and develop all office resources, including GDPR policy. Liaise with the Foundation’s Northern Ireland office to keep financial records and the grant database up-to-date. Regularly review and revise the Administrator’s handbook as appropriate. Occasionally assess grant applications, as requested by the Grants Director. Undertake other duties as required, according to the needs of the Foundation. Person Specification: Experience: Secretarial experience in a senior administrative position such as Office Manager or Financial Administrator. Experience of producing income and expenditure budgets and cashflow forecasts using Excel or a similar spreadsheet package. Experience of taking and writing up minutes of meetings. Experience working in environments with strict deadlines and confidentiality. Experience working with people at all levels in communities and organisations. Skills: High levels of numeracy and literacy. Understanding of financial recording and reporting requirements. Ability to read and summarise grant applications. Ability to read and interpret basic accounts. Excellent oral and written communication skills. Attention to detail and organisational skills to ensure accurate and high-quality work. Good IT skills, especially in the use of spreadsheets and databases, such as Salesforce. Understanding of the needs of communities and voluntary organisations on Merseyside. Ability to perform all responsibilities identified in the job description. Ability to plan and manage own workload. Understanding of and commitment to the principles of equality, diversity, and inclusion. Additional Factors: Evidence of a consultative, collaborative, and flexible working style. Empathy with the aims of the Foundation. Clear alignment of values surrounding diversity and inclusion Benefits: Holiday Allowance: 24 days per annum Employer Pension Scheme Contribution: 9% of the salary Work life balance: 4 day working week, 1 day from home, 3 days on site