ADMINISTRATIVE/PERSONAL ASSISTANT Provide a high level of professional support for the SMT in relation to activities, correspondence and diary management, communications, travel, conference organisation and general support Drafting, contributing to, coordinating and/or preparing, checking/proof-reading, formatting and producing high-level material such as correspondence, briefing documents, management reports, letters, and presentations, for internal and external audiences Manage the collation, review, and distribution of committee meeting packs, working with the SMT to ensure all information has been collated ahead of the distribution deadline Responsible for managing HR processes and data inputting, monitoring compliance, liaising, and working collaboratively with colleagues across to ensure best practice and compliance with policies. Work with the Marketing Manager on co-ordinating communications, ensuring effective and timely information cascades to colleagues Introduce technological solutions to the work of the office to improve efficiency where appropriate Foster collaboration across all services within Christie Education, across the wider Trust and with partner organisations. Provide business support to the SMT and deal with day to day operational issues Support the SMT with the development and delivery of a vision, in line with the educational strategy, ensuring that service changes meet internal and external expectations and standards. Provide support to the wider team in the monitoring of compliance with internal and external governance and best practice requirements Undertake specific areas of project work, including business cases and recruitment processes OFFICE MANAGEMENT Co-ordinate repairs and maintenance of the offices working with colleagues in Estates to provide facilities to staff and students that are fit for purpose Responsible for ensuring that all education spaces provide a welcoming and safe environment, working alongside the Marketing Manager Manage and oversee the maintenance of the Christie Education staff directory and profiles, using technology to support high quality outputs Responsible for the development, implementation and maintenance of office practices and procedures FINANCE AND RESOURCE MANAGEMENT Management of delegated budget in line with Trust standing financial instructions Responsible for all aspects of the management of asset registers for resources based within Christie Education, including all technology and teaching assets providing activity reports when required Gather, manipulate and present complex data (clinical/financial/performance) to support project development, design. Provide briefings, board reports and plans for discussion and implementation of policy as required. Using NHS procurement and finance systems holding responsibility for timely procurement of resources and account finalisation as required LEADERSHIP Be responsible for the leadership, line management and day to day supervision of delegated staff, creating a positive and constructive working environment Effectively manage the performance and professional development of delegated staff, identifying training and development needs to support the continuous improvement Set standards to ensure the provision of administrative services across Christie Education, developing and reviewing appropriate policies and procedures Have an in-depth knowledge of current work streams and processes across Christie Education from an administrative perspective identifying recommendations for changes Ensure communication channels are used appropriately to facilitate the flow of information to all services across Christie Education DATA AND QUALITY Support the implementation and monitoring of standards and operational policies in relation to data Ensure that sensitive and confidential issues, information, and data are handled in an appropriate manner, processed effectively and confidentially, ensuring compliance with GDPR and Trust regulations Provide analysis of complex information and data, development of processes, auditing of information, preparation of reports and presentations Collate information and engage in reviews by external agencies this also includes Freedom of Information and Subject Access Requests Understand fully the operation of all information systems across Christie Education, to ensure continuous development of systems / processes, this will include the application of new technologies/automation Develop and provide regular activity and performance reports for Christie Education, ensuring that these reflect management information needs, e.g., absence statistics PROJECT WORK Assist in the development of new services and support systems, to include involvement in key future projects Take the lead on delegated projects, delivering outcomes in a timely manner using appropriate systems and methodologies Undertake research, analyse information and produce reports to support the operation of the service and potential developments Actively engage in various working groups/committees linked to the role OTHER Provide support when colleagues are absent and work to shared objectives when this is appropriate Work positively, flexibly, and creatively to support the whole team to achieve their objectives Undertake other such duties as may be determined from time to time