Job summary An exciting opportunity has arisen for experienced Medical Secretary to join and support the Community Medicine team within PCCT. The post holder will be responsible for all secretarial and administrative duties for community medicine specialties. The ideal candidate should be able to provide a comprehensive and efficient secretarial service to the team and ensure records are kept up to date and accurate. You should be able to demonstrate good communication and organisational skills, along with a flexible approach to duties. You should also hold relevant secretarial or audio typing qualifications to ensure you are successful to the interview stage. You will be required to organise and prioritise your own workload and balance this with the demands of the role. Knowledge and experience within the health sector would be beneficial. Main duties of the job To provide full and comprehensive secretarial and administrative service to the Community medicine specialties. Support specialties when required with dashboard validation and drafting of clinic letters/complaint responses. Prioritising and distributing post and taking action where appropriate by obtaining additional information or files. Drafting and typing correspondence, reports, memos, e-mails, minutes and other documentation as required. Develop a sound knowledge of the structure of the Directorate in order to distribute information correctly and communicate effectively. To maintain accurate diaries, bring forward and e-mail management system(s), either electronically or manually as required by the Directorate/Specialties. To co-ordinate both internal and external meetings and functions on behalf of the management team, including sourcing and securing appropriate venues, preparing and circulating agendas and relevant enclosures from information received, ensuring equipment is available and organising refreshments. To attend meetings and take, produce and circulate accurate, complex minutes. To deal appropriately with enquiries by letter, fax, e-mail and telephone from staff, external parties and other departments. About us This is a pivotal time to join the Trust and the Community Medicine directorate with the future opening of the brand-new Midland Metropolitan University Hospital and the focused work on delivering on our core purpose and vision - to improve life chances and health outcomes and be the most integrated healthcare organisation in the country. The specialties that sit within the Community Medicine Directorate include Rheumatology, Diabetes and Endocrinology, Clinical Immunology/Allergy, MIS, CMDU, Dermatology, Anticoagulation service, Sexual health and Chemical Pathology. Date posted 22 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year pro rata per annum Contract Permanent Working pattern Part-time Reference number 381-CT-6719532-A Job locations SWB NHS Trust City Hospital Dudley Rd, Birmingham B18 7QH Job description Job responsibilities Please see the attached Job Description and Person Specification for full details on what this role entails. Job description Job responsibilities Please see the attached Job Description and Person Specification for full details on what this role entails. Person Specification Qualifications Essential RSA II Typing/Word Processing or equivalent GCE/GCSE English or equivalent, Grade C or above. AMSPAR Diploma (or previous medical secretarial experience) Desirable RSA III Typing/Word Processing or equivalent Audio Typing qualification. Shorthand qualification, 60 wpm or above. Experience Essential Previous medical secretarial experience (or AMSPAR) Person Specification Qualifications Essential RSA II Typing/Word Processing or equivalent GCE/GCSE English or equivalent, Grade C or above. AMSPAR Diploma (or previous medical secretarial experience) Desirable RSA III Typing/Word Processing or equivalent Audio Typing qualification. Shorthand qualification, 60 wpm or above. Experience Essential Previous medical secretarial experience (or AMSPAR) Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Sandwell and West Birmingham NHS Trust Address SWB NHS Trust City Hospital Dudley Rd, Birmingham B18 7QH Employer's website https://www.swbh.nhs.uk/ (Opens in a new tab)