Job summary An exciting opportunity has arisen for experienced Medical Secretary to join and support the Community Medicine team within PCCT. The post holder will be responsible for all secretarial and administrative duties for community medicine specialties. The ideal candidate should be able to provide a comprehensive and efficient secretarial service to the team and ensure records are kept up to date and accurate. You should be able to demonstrate good communication and organisational skills, along with a flexible approach to duties. You should also hold relevant secretarial or audio typing qualifications to ensure you are successful to the interview stage. You will be required to organise and prioritise your own workload and balance this with the demands of the role. Knowledge and experience within the health sector would be beneficial. Ability to work cross site to meet the needs of the service, if required. Main duties of the job To provide full and comprehensive secretarial and administrative service to the Community medicine specialties. Support specialties when required with dashboard validation and drafting of clinic letters/complaint responses. Prioritising and distributing post and taking action where appropriate by obtaining additional information or files. Drafting and typing correspondence, reports, memos, e-mails, minutes and other documentation as required. Develop a sound knowledge of the structure of the Directorate in order to distribute information correctly and communicate effectively. To maintain accurate diaries, bring forward and e-mail management system(s), either electronically or manually as required by the Directorate/Specialties. To co-ordinate both internal and external meetings and functions on behalf of the management team, including sourcing and securing appropriate venues, preparing and circulating agendas and relevant enclosures from information received, ensuring equipment is available and organising refreshments. To attend meetings and take, produce and circulate accurate, complex minutes. To deal appropriately with enquiries by letter, fax, e-mail and telephone from staff, external parties and other departments. About us Sandwell and West Birmingham NHS Trust (SWBT) is an integrated careorganisation with a budget of approximately £600 million and over 7,000 staff. Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality. Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), opens in 2024 and will provide care to our local population from first class, purpose-built premises.As a result, the base of this role may change to MMUH from 2024 (or beyond). If this is applicable to your role, you will be informed during the recruitment process and continuing your application with this understanding.The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities. We have three newly emerging strategic objectives: Our People - to cultivate and sustain happy, productive and engaged staff Our Patients - to be good or outstanding in everything we do Our Population - to work seamlessly with our partners to improve life Date posted 24 October 2024 Pay scheme Agenda for change Band Band 4 Salary £25,147 to £27,596 a year per annum Contract Permanent Working pattern Full-time Reference number 381-CT-6451715 Job locations SWB NHS Trust Sandwell/Birmingham B18 7QH Job description Job responsibilities Please see the attached Job Description and Person Specification for full details on what this role entails. Job description Job responsibilities Please see the attached Job Description and Person Specification for full details on what this role entails. Person Specification Qualifications Essential RSA II Audio/Typing/Word Processing or equivalent GCE/GCSE English or equivalent, Grade C or above. AMSPAR Diploma (or previous medical secretarial experience) Desirable RSA III Typing/Word Processing or equivalent Audio Typing qualification. Shorthand qualification, 60 wpm or above. Experience Essential Previous medical secretarial experience (or AMSPAR) Desirable Experience of working with IT packages to include Word & Excel Minute taking Person Specification Qualifications Essential RSA II Audio/Typing/Word Processing or equivalent GCE/GCSE English or equivalent, Grade C or above. AMSPAR Diploma (or previous medical secretarial experience) Desirable RSA III Typing/Word Processing or equivalent Audio Typing qualification. Shorthand qualification, 60 wpm or above. Experience Essential Previous medical secretarial experience (or AMSPAR) Desirable Experience of working with IT packages to include Word & Excel Minute taking Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Sandwell and West Birmingham NHS Trust Address SWB NHS Trust Sandwell/Birmingham B18 7QH Employer's website https://www.swbh.nhs.uk/ (Opens in a new tab)