Job Title: Personal Assistant Location: Dundee City Centre Working Hours: Monday to Friday, 9 AM - 5 PM Job Description: An independent professional services firm in Dundee is seeking a highly skilled and motivated Personal Assistant to provide confidential, high-level administrative support to the Managing Partner, Chair, and Board. This is a key role within the firm, where you’ll manage complex schedules, coordinate important events, and ensure smooth operations in a dynamic and fast-paced environment. Key Responsibilities: • Diary Management: Proactively manage complex calendars, scheduling meetings, calls, and events while anticipating conflicts and resolving them efficiently. • Client Engagement: Assist in consulting responsibilities, including coordinating client coaching sessions, quarterly client events, and other client-facing activities. • Communication: Act as a liaison for the Managing Partner and Chair, handling sensitive and confidential communications with professionalism and discretion. • Board Support: Prepare Board Packs, ensuring timely updates from key personnel, and assist with related logistics. • Travel Coordination: Organize domestic and international travel arrangements, ensuring seamless itineraries and meeting preparations. • Meeting Facilitation: Coordinate meeting logistics, prepare agendas, create presentations, and take minutes when required. • Project Support: Assist with ad hoc projects, conduct research, compile data, and prepare reports as needed. • Financial Assistance: Support the Finance Partner with monthly summary reports and WIP meetings. • General Administrative Support: Provide support to the wider Administration Team where necessary. What We’re Looking For: • Degree standard education or equivalent experience. • Proven experience in a Personal Assistant role, supporting senior-level executives. • Skills: • Exceptional organizational and time management abilities. • Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint). Experience with Power BI is a plus. • Strong written and verbal communication skills. • Proactive and solution-focused. • Good judgment – knowing when to act independently and when to seek guidance to ensure the best outcomes. • Ability to multitask and adapt in a fast-paced environment. • Attributes: • Discretion in handling confidential information. • Professional and confident interpersonal skills. • Attention to detail and high accuracy. • Flexibility to meet business needs, including occasional extended hours. Why Join Us? You’ll be a valued member of a team that thrives on collaboration, professionalism, and excellence. This role offers a unique opportunity to work closely with our leadership, contribute to impactful projects, and develop your career in a supportive and forward-thinking environment.