Do you have administrative or secretarial experience? The UMT Secretary is appointed to maintain auditable records and take minutes relating to the UMT. What difference will you make? By being a volunteer with Sea Cadets you can make a positive difference to teenagers who are often struggling in today’s world. Whatever your background and life experiences you can help. Sea Cadets works across the country to give young people balance in their life. We’re helping teenagers from all backgrounds, every week via a network of 9,000 volunteers through 400 units, some in the hardest-hit regions of Britain, to launch well for life. What are we looking for? Essential An enthusiastic, can-do attitude A willingness to get stuck in and help where able. Experience of governance or fundraising is useful but not essential IT Skills Note taking Previous experience of secretarial roles Governance Fundraising skills Email details and agendas for UMT meetings. Take minutes at UMT meetings, upload them, and email to team members. Attend a regular UMT meeting - usually 1 hour, monthly or bi-monthly, on a weekday evening Useful Business acumen SHEF skills Volunteer management What will you be doing? Sea Cadets is the UK’s leading maritime charity and provides a head start in life for young people through nautical adventure and fun. Our volunteers work, both directly with young people and behind the scenes, to help make a positive difference to teenagers who are often struggling in today’s world and their communities. Penzance Sea Cadets, based on 23-24 Jennings Street, is currently looking for enthusiastic and dedicated trustees to join its Unit Management Team (UMT). Penzance Unit is a long-established sea cadet unit that has provided life-changing opportunities for many young people. We currently have 25 cadets who come from Penzance and surrounding area. Principal Tasks The Secretary is supported by the Unit Committee (UC) and is responsible for the following principle tasks Sending out calling notices and agendas for UMT meetings at least two weeks before the meeting date. The UC should provide the format of the agenda. Taking minutes at all UMT meetings and upload to the UMT Matters section of WM within 14 days after the meeting. This includes action points to all UMT members, the District Officer (DO), District Chairperson (DC), Assistant District Officer (ADO) and Area Volunteer Business Support Manager (VBSM). It is also good practice to send a copy to the Unit President. Sending out calling notices and agenda for the AGM at least 21 days before the meeting date. The Chairperson should provide the format for the AGM. All official notices and correspondence for the unit charity and their distribution on behalf of the UMT, other than those which are the responsibility of the UAO. If someone else writes a letter on behalf of the UMT a copy should be passed to the Secretary for the unit records. Keeping and collating the unit charity’s archives including statutory notices such as insurance and liability certificates. The Secretary is not responsible for any records appertaining to uniformed volunteers or cadets. Taking minutes of any AGM or Extraordinary General Meeting and then upload to the UMT Matters section of WM within 21 days after the meeting and notify the VBSM that this has been done.