Our Company
M&A Doocey is a growing and thriving multi-disciplined, civil engineering and utility contractor operating nationally, providing a range of utility and civil engineering services including multi-utilities. Established for more than 40 years, we are framework partners with several major utilities, driven by a commitment to maintaining and developing solid client relationships and we continue to diversify and reinforce our reputation for delivering quality you can build on.
The Role
A Quantity Surveyor is a key professional in our multi-disciplined Civil Engineering business, responsible for managing all costs related to building and civil engineering projects. This includes new constructions, renovations, and maintenance work. The role ensures that projects are completed within budget and to the required quality standards, providing value for money for both the business and its clients while meeting legal and quality standards.
Specific Responsibilities/Tasks
Daily
• Receive email from Faults Supervisor detailing prior day’s faults completed, ensuring this detail is entered and collated into the master faults log and entered onto Synergy system accurately, using relevant codes to ensure claims are accurate for the work the Company has completed.
• Retrieve detail from daily email from Faults Supervisor, including track sheets provided by operational teams. Ensure that the track sheets are uploaded and attached to the Work Instruction to the relevant job, also ensuring photographs within Acumen system are attached to the relevant work instruction.
• Account for any additional claims (e.g. reinstatement of private concrete driveways) where Doocey’s have incurred a cost. Receive emails from the reinstatement supervisor containing quotes for works to be completed. Once received, liaise with Team Managers to seek approval for the quotation, and once approved, inform the reinstatement supervisor and attach the quotation to the corresponding work instruction.
• Receive excel spreadsheet detailing any jobs which are ‘On Hold’ and disputes from customers daily, which includes detailed lists of every invoiced claimed against each contract area, with comments from the customer against each individual job. Review comments made and liaise with relevant Team Manager to raise a credit if required or provide any supporting information.
• Receive daily emails from the line Manager detailing outstanding invoices, requesting jobs to be invoiced. Review if all work has been completed, reinstatement is completed, and the site is clear, communicating back to line Manager once jobs are ready for invoicing, and those that aren’t, ensuring to communicate the list of the jobs that are ready for invoicing and those that are not.
• Raise any missing invoices, ensuring that the job is fully completed prior to sending completed invoice to the client.
• Liaise with customers for any non-payment of invoices, prompting them in a timely manner to ensure payment is received.
• Liaise with StreetWorks team within a timely manner to update mapping status/R notice status.
• Organise miscellaneous orders for the Locarno yard e.g. stationery and sundries, ensuring we keep costs to a minimum.
• Ensure that all hard copies of documents are kept in an orderly fashion, in chronological order into the filing system.
Weekly
• Every Wednesday attend and participate in a review meeting with line Manager to review all data entry for the week prior, ensuring all claims are accurate and all work is accounted for.
• Ensure Depot visits are completed once a week, meeting with the Team Managers for their areas, seeking payment approval, providing evidence, and discussing disputes held against jobs.
• Input data from Reinstatement Information Sheets (RIF) received from Reinstatement team leader for each reinstatement job completed on behalf of client expectations into synergy and attach the sheet as supporting evidence, ensuring this is completed by 12pm every Thursday in preparation for the costing meeting.
Adhoc
• Any other tasks as requested by your line manager.
• Attend mandatory training courses as defined within the company training matrix.
• Keep up to date with legislation and record ‘Continued Professional Development’ (CPD).
Qualifications & Training
• A comprehensive knowledge of Microsoft Office software, especially Microsoft Word, PowerPoint, and Excel.
• GCSE’s Grade 9-4 or equivalent.
• RICS qualified or equivalent, or working towards.
• Proven experience in quantity surveying, preferably within the Civil Engineering industry.
Technical Skills & Experience
• Self-driven, results-oriented, with a ‘can do’ attitude without compromising safety and/or compliance.
• Ability to work collaboratively with various stakeholders, including employees, management, regulatory agencies, and the community.
• Excellent problem-solving skills.
• Excellent attention to detail, reading reports, and accurately compiling relevant data from them.
• Proven exceptional interpersonal skills, possessing the ability to interact and maintain credibility with people at all levels across the organisation, up to and including Board level as well as with industry stakeholders and clients.
• Proven strong influencing skills with the ability to direct and motivate to deliver through others.
• Excellent communication and presentation skills especially when dealing with clients & directors.
• Excellent numerical and financial management skills.
• UK Driving License Holder.
• Demonstrated self-management and prioritisation skills with the ability to work under pressure.
• Proven experience of pre and post contract.
• Capability to take projects from inception to completion.
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