* An exciting opportunity to progress your career within a respectable business
* Previous administrative experience required
About Our Client
My client, who are based in Oxford, are looking to recruit a Legal PA & Office Coordinator to join their sociable and close-knit working environment.
They are a reputable and highly respected law firm who offer exceptional career progression opportunities - they are a leading organisation within their field!
Job Description
Key responsibilities of the Legal PA & Office Coordinator will be to:
* Answer external and internal calls and ensure accurate messages are taken.
* Acting as a first point of contact on behalf of the team, fielding calls, emails, correspondence and meeting requests (both internally and from clients).
* Assisting with calendar management, including scheduling calls/meetings.
* Using Microsoft Office, Outlook, DMS, Teams/Zoom, and other associated equipment to answer external/internal calls.
* To support fee-earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems.
* Full management of travel and expenses for assigned team members, ensuring business travel is booked via the Firm's in-house provider.
* Arrange handover meeting at start and end of cover period.
* Supporting our Archives Team in reviewing and processing archived documentation. This may include organising legal documents, destroying files, and re-cataloguing items.
* Organising business breakfasts, dinners or smaller events.
* Ad-hoc admin tasks as and when required.
* Meeting and greeting clients in reception with a smile in a friendly, professional and courteous manner and offering them refreshments.
* Ensuring that the spaces and meeting room are presented to the highest possible standard.
* Taking inventory of stationery and office supplies and ordering via facilities to maintain stock in the office.
* Maintaining the ink and paper levels for the printers and reporting any technical issues related to these or any other equipment.
* Ensuring the kitchen area is fully stocked, clean, tidy, and that the coffee machine is replenished and cleaned regularly.
* Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate.
* Liaise with any Oxford premises management and operations team.
* Collate outgoing post daily; this includes printing, photocopying, scanning and filing/e-filing.
The Successful Applicant
The ideal Legal PA & Office Coordinator will have:
* Helped assisted with the smooth running of an office
* Previous experience within the legal sector/law firm.
* Excellent IT skills across a broad range of MS Office.
* Excellent telephone manner and outstanding customer services skills.
* Strong time management skills and the ability to multitask.
* Excellent attention to detail, even when under pressure.
* Self-motivated team player who takes ownership and responsibility for tasks.
* Well-developed interpersonal skills, with the ability to work effectively with a range of people and working styles.
* High levels of discretion, with the ability to deal effectively with sensitive or confidential information.
What's on Offer
Benefits include:
* Competitive salary
* Annual bonus
* Generous annual leave package
* Great career progression opportunities
* Working for an expanding company
* Full training and mentoring provided
* Amazing work incentives
* Access to many other excellent perks, discounts and benefits for you and your family!
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