I'm currently recruiting for an experienced Office Operations Manager to work for a leading Law firm in based in Crawley, the role will involve -
* providing support to the Head of Office Operations and Office Managers in managing the offices.
* Assist on implementing procedures relating to the premises and Office Services function including M&E requirements, Health & Safety policies, office admin tasks and maintenance works.
* To provide support on premises projects including moves and refurbs.
Responsibilities and Duties
* Managing the diaries of the Float Office Service Assistants.
* To provide first line support for Office Managers on any issues.
* Assisting in implementing and regularly monitoring administrative processes in the Office Services function including occasional support to the Office Services team including post, printing etc
* Support the Head of Office Operations on implementation of the firm’s Health & Safety policies and procedures. This to include working with the Head of Office Operations to maintain the firm’s Health & Safety accreditations.
* To work with contractors/agents/landlord/trusted advisors and the Head of Office Operations to ensure the firm’s premises are safe, secure and well maintained.
* Tracking and supporting DSE assessments/requirements across the firm.
* Supporting the collation of information relating to the premises and Office Services for accreditations, tenders and environmental reporting etc
* Assisting with projects including mergers, premises moves and fit outs.
* Involvement in managing the firm’s Business Continuity & Information security procedures and policies.
* To be one of the emergency out of hours contacts for the building.
* To undertake such duties that are consistent with the job description as assigned by the Head of Office Operations or Operations Director.
Other information
Knowledge, Skills and Experience Required
* Previous premises administration or office services experience preferred.
* Excellent communication skills and able to work as part of team.
* Flexible in approach to work, and hours worked required.
* Competent in using Microsoft Office including Word, Excel and Outlook.
* Good reporting skills and ability to present information clearly and accurately with good attention to detail.
Benefits:
* 25 days holiday (of which 3.5 are taken during the Christmas period), plus Birthday holiday, plus Bank Holidays.
* Life Assurance
* Private Healthcare
* Employee Assistance Programme
* Sodexo Discounts
* Pension Scheme
* Interest free season ticket loans
* Cycle to work scheme
* Discounts on Legal work
Please apply asap - this is a excellent opportunity to work for a friendly, well established company