£46,148 - £52,809 a year - Permanent, Full-time
Job details
Here’s how the job details align with your profile.
Pay
£46,148 - £52,809 a year
Job type
Full-time
Permanent
Shift and schedule
Monday to Friday
Location
Upper Belgrave Road, Stoke-on-Trent
Full job description
JOB DETAILS
BAND: 7
HOURS: 37.5
ACCOUNTABLE TO: Head of Estates Operations
RESPONSIBLE FOR: Maintenance and Minor Works Supervisors, External Contractors, Consultants and Suppliers.
JOB PURPOSE
Assist the Divisional Estates Lead to ensure statutory and mandatory compliance across the operational estates services. These duties will cover all the divisions’ portfolio, including out of area allocations. Manage the Maintenance and Minor Works Supervisors on a day-to-day basis. Manage allocated Trust wide operational projects as required – e.g. painting programme, etc. Act up as appropriate for the Divisional Estates Lead.
KEY RESPONSIBILITIES
* Ensure the efficient and safe operation of all buildings and engineering plant, equipment and services; including statutory inspections governing pressure vessels, lifts, hoists, medical gas pipeline systems, water systems, medical devices, ventilation, electrical (HV/LV), etc., operation and issue of permit to work systems and other safe systems of work.
* Maintain electronic and other forms of records as required to demonstrate compliance and regularly self-audit such for adherence.
* Issue and/or ensure all permits for work are adequately in place, managed and recorded.
* Produce contracts and specifications relating to building and engineering schemes and term contracts.
* Undertake Authorised Person/Responsible Person roles as assigned in accordance with HTM’s and relevant regulations.
* Undertake training as required for AP, CP, RP, etc appointments.
* Organise and Chair Management Groups in areas of Lead / AP / RP responsibilities to ensure compliance requirements are fulfilled.
* Keep abreast of all HTM and regulatory requirements applicable to own work area.
* Design and execution of minor capital and revenue schemes including site supervision, the witnessing of commissioning tests and the production of snagging lists and general commissioning responsibilities.
* Responsible for obtaining reports on, monitoring and maintaining Minor / Improvement Work requests in MICAD (of subsequent FM software) and ensuring timely turnaround in line with KPI’s.
* Manage planned and responsive maintenance systems and ensuring the same are kept up to date by the use of manual and computerised systems.
* Monitor compliance reports from FM information systems to ensure compliance needs are met and take action as required.
* Responsible for ensuring reactive and PPM KPI requirements are being met in the divisions portfolio.
* Review and update PPM requirements, including in-house and outsourced service contracts, to ensure compliance with requirements and manage accordingly to ensure.
* Provide information applicable to updating backlog maintenance schedules, including undertake site condition surveys to inform such.
* Responsible for ensuring all DLO work reports / documents are completed, returned and reviewed by supervisors / manager for follow-up actions.
* Manage the activities of the supervisors in the planning and programming of work in conjunction with other staff.
* Management responsibility for Direct Labour of the Division.
* Management responsibility for Estates operations allocated vehicle fleet and associated equipment.
* Manage, specify and co-ordinate the work of a broad range of external contractors.
* Ensure the Control of Contractors policy is being implemented through review and regular audit.
* Attend operational/departmental and capital meetings as required for host and partner Trusts.
* Attend other departmental meetings as the post dictates.
* Attend working, stakeholder and patient/service user groups as required.
* Support the Directorate’s Facilities Leads for PFI and CHP/LIFT site management with advice on estates technical related issues. Attend meetings as required for such.
* Oversee the implementation of new policies and procedures to staff within the department/directorate.
* Write or support writing of Policies as required.
* Support the Management Team in delivering and promoting new and improved ways of working to staff.
* The post holder will be required to undertake such additional duties or responsibilities, consistent with the role and grade, as may be allocated including attendance for training deemed applicable to the role.
* The post holder is expected to have a clear understanding and share the Mission, Values and Behaviours of the Trust which defines our culture. All staff are required to promote and adhere to these.
* Responsible for promoting a positive work culture.
* Responsible for maintaining own core competences and CPD register along with supporting department wide training and development needs.
PERSON SPECIFICATION
QUALIFICATIONS & TRAINING
* Relevant post graduate professional qualification equivalent to Diploma / Degree level in an Estates discipline and in-depth practical experience or be able to demonstrate significant proven practical experience equivalent to this.
* Suitable Management qualification or comparable proven practical experience.
* Experience of working in the NHS.
* Relevant professional membership(s).
EXPERIENCE
* Experience of working in a similar role or discipline.
* Experience of activities within the property maintenance field.
* Experience of using computerised maintenance systems.
* Experience, understanding and appreciation of trades performed within Estates.
* Experience in the use of planned maintenance system.
* Experience of delivering minor works.
* Experience of maintenance management utilising both direct and contract labour.
* Experience of managing multiple trades persons.
* Experience of the risk management process.
* Experience of project management.
* Specialist knowledge of core standards within Estates.
* Experience of working in the NHS.
SKILLS, KNOWLEDGE & ABILITIES
* Budgetary and Value Management.
* Carrying out audits and monitoring.
* Current National, Trust and Local policies and procedures.
* Effective decision making skills to secure desired outcomes.
* Facilitating induction and on the job training.
* Objective setting, planning and delivery.
* Planning work rotas and allocating work.
* Using computerised monitoring systems in line with national standards.
* Supervising a team.
Job Types: Full-time, Permanent
Pay: £46,148.00-£52,809.00 per year
Benefits
* Company pension
* Free parking
* On-site parking
Schedule
* Monday to Friday
Ability to commute/relocate:
* Stoke-On-Trent: reliably commute or plan to relocate before starting work (required)
Experience:
* NHS: 1 year (preferred)
* Risk management: 1 year (preferred)
* Project management: 1 year (preferred)
Licence/Certification:
* Diploma / Degree level in an Estates discipline (preferred)
* Driving Licence (required)
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