Primary duties:
* Support a safe working environment across the business, providing administrative support at both Head Office and Site Project activities.
* Updating, reviewing, and editing SHEQ procedures, forms, and policies, notifying departments of document review dates and maintaining the drawing and document register(s).
* Reviewing and maintaining the Competency Matrix; adding new starters, and maintaining personnel training and induction records.
* Reviewing and maintaining the SHEQ system Registers; reviewing status of open actions with action owners to ensure completion.
* Assist in SHEQ audits in accordance with the company audit program and inspection plans.
Secondary duties:
* Monthly update of notice boards and metrics.
* Conduct any other ad-hoc duties within your skill set as required and instructed by the SHEQ managers.
* Collate statistics and information for SHEQ metrics.
* Reviewing and maintaining the Preferred Suppliers List; ensuring supplier accreditations are up to date and set up new supplier folders.
* Assist with ensuring that all findings from audits and inspections are communicated, actioned and closed to the required level.
* Champion the QHSE departments document control (document log, numbering and proofreading)
* Ensure that the site safety folders, paperwork and databases relating to QHSE are being maintained.
* Issue monthly bulletins.
* Assisting with compiling and updating Risk Assessments and COSHH Assessments.
* Support the waste management system.
This job requires:
* Computer Literate. Must be MS Office proficient
* Excellent communication skills to convey internal and external operational updates.
* Experience in Administration in an office environment.
* Self-sufficient and driven individual who is able to work both alone and as part of a team.
* Keen to learn and develop personal skillset and knowledge.
Desirable:
* Working with H&S, Quality or Environment management systems and processes.
* Working in an Engineering based Company