Administrative Support – Maternity Cover (9–12 months)
Great opportunity for a proactive and detail-oriented Administrator to join our client's team to cover maternity leave. This role is with a well-established engineering company based in Dunfermline.
The role is set to commence by the end of March to ensure a smooth transition prior to the end of May. Initially, this position will be for 9 months, with the possibility of extension up to one year.
If you are an experienced administrator looking for a structured and supportive working environment, we’d love to hear from you.
* Hours: Monday to Thursday: 8:30 AM – 4:30 PM | Friday: 8:30 AM – 1:00 PM
* Holidays: 30 days (pro-rata)
* No overtime or weekend work
* Full time office based
Responsibilities:
* Provide administrative support for process procedures, ensuring compliance with IMS.
* Handle incoming calls as part of a shared office rota.
* Assist with project planning using CRM Schedule Board.
* Support technical teams by managing project documentation, attending engineering meetings, and taking minutes as required.
* Coordinate travel and accommodation for the Engineering Department in line with approved projects.
* Process project orders (Engineering Orders) using Windows CRM Dynamics.
* Maintain and update project budget sheets in Excel, working alongside Project Engineers.
* Collect and input engineers’ timesheets into budget sheets (Excel) and Sage.
* Prepare and raise invoices for engineering projects, including submission via customer invoicing portals.
* Manage training records and matrices using Excel and Mango software, booking internal/external training courses as needed.
* Handle supplier and subcontractor questionnaires.
* Assist with QHSE-related tasks, such as audit preparation, updating job folders, and managing returns/improvements (non-conformances).
* Provide cover for other administrative tasks across departments during periods of holiday or absence.
Requirements:
* Strong proficiency in Microsoft CRM and Excel.
* Ability to work both independently and as part of a team.
* Excellent attention to detail and organisational skills