Responsibilities:
1. Recruitment (advertising & interview organising)
2. Purchase order number management (for sales and suppliers)
3. Enter and update customer information in the database
4. Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
5. Monitoring site visit reports for requirements
6. Completion of Standard Selection Questionnaires (SSQ)
7. Support Management with note taking for disciplinary, grievance and meeting minutes
8. Streamline innovation of processes and procedures
9. Using Microsoft Office to generate reports, transcribe minutes from meetings, create presentations, and conduct research
10. Maintain polite and professional communication via phone, e-mail, and mail
11. Anticipate the needs of others to ensure their seamless and positive experience
12. Create a weekly communication report for employees
13. Complete routine reports and operational processes, daily, weekly, and monthly
14. Complete ordering of uniform, supplies, equipment etc. and manage suppliers through to delivery
Key Attributes:
1. Able to prioritise tasks and manage time effectively and efficiently
2. Knowledge of Microsoft Office, Excel, Management Information Systems (SmartTask, Guard House, Eclipse), SAGE
3. Able to communicate clearly and efficiently with stakeholders; clients, suppliers, other members of the team
4. Ability to form operational reports
Requirements and Skills:
1. Excellent knowledge of English - written and verbal
2. Excellent communication and interpersonal skills
3. Good negotiation skills with the ability to resolve issues and address complaints
4. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
5. Excellent time management skills and the ability to prioritise work
6. Attention to detail and problem-solving skills
7. Strong organisational skills with the ability to multi-task
Please note that if you are NOT a passport holder of the country for the vacancy you might need a work permit.
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