Job summary Working as part of a team the post holder will contribute to the efficient operation of the Financial Services Department primarily assisting in the resolution of Accounts Payable and Accounts Receivable queries, processing manual payments and inputting of information onto Oracle to facilitate production of invoices. Each member of the team will be allocated specific areas of responsibility but will be expected to rotate duties on a periodic basis and cover for colleagues as and when appropriate working without direct supervision. Qualifications will be required at interview and during onboarding process. Main duties of the job Responsible for reconciling unallocated cash ensuring all queries are resolved and balances cleared in accordance with internal deadlines. Responsible for undertaking credit control activities as directed by manager. About us Choose Well - Choose WWL Wrightington, Wigan and Leigh Teaching Hospitals, NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement, and living our values 'the WWL Way'. WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs. On-Call Please note that senior positions (AFC band 8A or above) may be expected to participate in an on-call rota, if the role is predominantly operational. Date posted 23 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year Per Annum Pro Rata Contract Permanent Working pattern Full-time, Part-time, Job share, Flexible working Reference number 302-25-6839816SS Job locations Wrightington Hall Lane Apply Bridge Wigan WN6 9EP Job description Job responsibilities Responsible for reconciling unallocated cash ensuring all queries are resolved and balances cleared in accordance with internal deadlines. Responsible for undertaking credit control activities as directed by manager. Other Analyse financial data to identify errors and identify inconsistencies and solutions. Assist in the completion of the agreement of balances exercise in respect of receivable and payable balances working closely with management accounts to ensure balances accurately reflect outstanding amounts owed to or by the Trust. Assist in the completion of appropriate year end working papers for production of annual accounts. Complete complex and detailed financial calculations. Responsible for the preparation and input of journals in respect of debtor and creditor balances outside sub-ledgers. Responsible for the completion of appropriate documentation to facilitate the creation of new supplier accounts. Receipting and recording of any local banking. Responsible for processing urgent payments ensuring all transactions are documented and notified to the AP/AR Manager for prepay hold to be actioned. Process pharmacy invoices, cheque payments and approving timesheets. Ensure that procedure notes are available for all tasks undertaken by the section. Forwarding invoices and documents to SBS as and when necessary. Assist the AP/AR manager in delivering informal on the job training to work colleagues on a range of accounts payable and receivable tasks. Contribute to changes in procedures in-line with developments in legislation. Responsible for providing informal support and training to Trust managers and budget holders in respect of the Oracle financial system. Provide cover for the AP/AR Manager as and when appropriate. Provide a full range of administrative support to the Private Patient Wing Manage multiple work programmes using a variety of software packages (Microsoft Office, Orbit, ORMIS, Internet Explorer, IEP, PACS, Oracle, EPR and Compu-care Utilise substantial PAS permissions/functions to monitor and manage the Private Patient clinics and templates, ensuring they are fully utilised according to service and patient needs. Assist in departmental audits Identify and implement any service changes or developments. Act as a resource for staff, patients and carers. To provide any other duties as relevant to the grade. Job description Job responsibilities Responsible for reconciling unallocated cash ensuring all queries are resolved and balances cleared in accordance with internal deadlines. Responsible for undertaking credit control activities as directed by manager. Other Analyse financial data to identify errors and identify inconsistencies and solutions. Assist in the completion of the agreement of balances exercise in respect of receivable and payable balances working closely with management accounts to ensure balances accurately reflect outstanding amounts owed to or by the Trust. Assist in the completion of appropriate year end working papers for production of annual accounts. Complete complex and detailed financial calculations. Responsible for the preparation and input of journals in respect of debtor and creditor balances outside sub-ledgers. Responsible for the completion of appropriate documentation to facilitate the creation of new supplier accounts. Receipting and recording of any local banking. Responsible for processing urgent payments ensuring all transactions are documented and notified to the AP/AR Manager for prepay hold to be actioned. Process pharmacy invoices, cheque payments and approving timesheets. Ensure that procedure notes are available for all tasks undertaken by the section. Forwarding invoices and documents to SBS as and when necessary. Assist the AP/AR manager in delivering informal on the job training to work colleagues on a range of accounts payable and receivable tasks. Contribute to changes in procedures in-line with developments in legislation. Responsible for providing informal support and training to Trust managers and budget holders in respect of the Oracle financial system. Provide cover for the AP/AR Manager as and when appropriate. Provide a full range of administrative support to the Private Patient Wing Manage multiple work programmes using a variety of software packages (Microsoft Office, Orbit, ORMIS, Internet Explorer, IEP, PACS, Oracle, EPR and Compu-care Utilise substantial PAS permissions/functions to monitor and manage the Private Patient clinics and templates, ensuring they are fully utilised according to service and patient needs. Assist in departmental audits Identify and implement any service changes or developments. Act as a resource for staff, patients and carers. To provide any other duties as relevant to the grade. Person Specification Knowledge Essential Knowledge pertaining to financial control, best practice and financial procedures. Very basic double entry bookkeeping; Financial ledgers and 'feeder' systems; Simple reconciliations. Knowledge of Finance concepts and principles Desirable Knowledge of Finance concepts and principles beyond transaction processing. Skills Essential Attention to detail, with a methodical and thorough approach. Excellent communication and interpersonal skills. IT literacy. Ability to meet targets and deadlines through Desirable Ability to deal sensitively with confidential information. Proficient in use of Microsoft Office (specifically Outlook, Excel, Word and Access). Experience Essential Experience within a transaction processing environment. Experience within a customer-focussed organisation. Desirable Experience of NHS Finance, including Agreement of Balances. Experience of working with a Shared Services partner. Experienced in using Oracle systems Qualifications Essential 5 GCSEs including Maths and English or equivalent. Desirable AAT Intermediate or equivalent progress with CCAB or CIMA qualification. Further academic achievement. Evidence of on-going professional training & development. Additional Essential Flexibility and adaptability Motivated and professional manner Ability to work as part of a team and contribute to overall team effectiveness. Ability to work under own initiative. Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation. Desirable Awareness pf performance targets Person Specification Knowledge Essential Knowledge pertaining to financial control, best practice and financial procedures. Very basic double entry bookkeeping; Financial ledgers and 'feeder' systems; Simple reconciliations. Knowledge of Finance concepts and principles Desirable Knowledge of Finance concepts and principles beyond transaction processing. Skills Essential Attention to detail, with a methodical and thorough approach. Excellent communication and interpersonal skills. IT literacy. Ability to meet targets and deadlines through Desirable Ability to deal sensitively with confidential information. Proficient in use of Microsoft Office (specifically Outlook, Excel, Word and Access). Experience Essential Experience within a transaction processing environment. Experience within a customer-focussed organisation. Desirable Experience of NHS Finance, including Agreement of Balances. Experience of working with a Shared Services partner. Experienced in using Oracle systems Qualifications Essential 5 GCSEs including Maths and English or equivalent. Desirable AAT Intermediate or equivalent progress with CCAB or CIMA qualification. Further academic achievement. Evidence of on-going professional training & development. Additional Essential Flexibility and adaptability Motivated and professional manner Ability to work as part of a team and contribute to overall team effectiveness. Ability to work under own initiative. Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation. Desirable Awareness pf performance targets Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Address Wrightington Hall Lane Apply Bridge Wigan WN6 9EP Employer's website http://www.wwl.nhs.uk/ (Opens in a new tab)