The firm
Shoosmiths is the law firm clients choose for excellent service, incisive thinking and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world’s most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation. The first top 50 law firm to achieve ‘Platinum Standard’ Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm.
We have an outstanding benefits package to complement our competitive remuneration system. In addition to the competitive salaries, great working environment and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits.
To discover more about our benefits, please visit: Benefits Package
The role
Providing full PA and secretarial support to the Partners and Legal Advisors within the Dispute Resolution and Litigation team and, where required, cover any secretarial absences within the team where necessary. This role requires proactive thinking to support the needs of the Legal Advisor. This position is ideal for individuals aspiring to pursue a career as a Legal Personal Assistant.
Main responsibilities
1. Scanning correspondence and documents
2. Typing correspondence and formatting documents
3. File management (e-filing and hard copy filing)
4. Conflict checks
5. Opening new clients and matters and creating letters of engagement
6. Supporting with events – managing room bookings and catering requests
7. Diary management
8. Answering the telephone
9. Audio typing (not essential)
10. Financial hygiene
11. Raising invoices
12. Writing off and/or transferring time
13. Closing files
14. Assisting with various other tasks, as required.
Skills and qualifications
15. Have at least 12 months’ legal administrative/secretarial experience ideally within a national law firm or a large corporate organisation.
16. Ability to maintain high standards whilst carrying out day to day tasks
17. Great organisational skills
18. Good attention to detail and comfortable with numbers
19. Good keyboard skills and knowledge of various applications, Outlook, Word, Excel, PowerPoint.
20. Active listener
21. Effective communicator
22. Ability to work on your own / self-motivated
23. Ability to engage with key stakeholders
24. Friendly, positive, enthusiastic and ‘can do’ attitude
25. Professional
26. Discretion and integrity
27. Have the ability to work under pressure and meet tight deadlines
28. Team player