Personal Assistant Cancer Services, Middlesbrough
Client:
South Tees Hospitals NHS Foundation Trust
Location:
Middlesbrough, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Reference:
e00ea92c8508
Job Views:
6
Posted:
03.03.2025
Expiry Date:
17.04.2025
Job Description:
Job overview
Fixed term 6 months (secondment also welcome). Cancer Services are looking for an experienced and exceptional personal assistant to support the senior management team which includes the Macmillan Transformation Lead: Cancer, Macmillan Lead Nurse; Cancer and Palliative Care, and the Lead Clinicians for Cancer while being flexible in the support of other senior managers across the service.
This is an exciting opportunity for an experienced Personal Assistant to support the Cancer Services senior management team. You will have previous experience as a secretary or Personal Assistant. It is essential that you have strong IT skills and excellent knowledge of Word, Excel, PowerPoint, and databases along with advanced typing qualifications/skills.
You will provide comprehensive, effective, and professional PA administrative support to the Cancer Services senior management team. Your role is crucial within Cancer Services; it's important that you are flexible, able to act on your own initiative, and work both independently and as part of the team.
Main duties of the job
As the PA support, you will be predominantly office-based and your duties will include but are not limited to undertaking the following activities:
* Provide secretarial support including clerical and information technology support to the Cancer Services management team.
* Administer electronic outlook diaries of members of the collaborative management team such as making appointments and assembling the appropriate documents in preparation for meetings. Invite personnel from within the Trust and from external organisations to attend when required.
* Utilise excellent communication skills and responsibility for handling confidential and sensitive information and redirecting to the appropriate deputising manager using good judgment.
* Plan and manage own time effectively and work unsupervised on a daily basis.
* Process orders and invoices when required.
* Attend senior meetings, taking and distributing minutes as required. Co-ordinate agendas and invite personnel for discussion/presentation of projects.
* Develop and maintain effective communications at all levels throughout the service, Trust, and with external trusts/agencies.
* Deal with general enquiries from members of staff, external bodies, and members of the general public in a polite, professional manner and take messages as appropriate.
* Act as a host to visitors in the collaborative when required.
* Undertake any other relevant administrative tasks that may be required for the effective running of the service.
Working for our organisation
South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills. You will be expected to attend the New and Aspiring leaders programme and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training, you will be able to explore further leadership and improvement training opportunities, we offer further in-house courses and bitesize programmes and leadership apprenticeships at level 3, 5, and 7.
Person specification
Knowledge
* Excellent communication and interpersonal skills.
* Excellent planning, prioritisation, and organisational skills.
Qualifications
* GCSE Maths and English or functional skills (level 2).
* RSA/OCR 3 qualification (or equivalent level word processing qualification or experience) OR NVQ3 level Secretarial or Administrative qualification or equivalent level of experience.
Disclosure and Barring Checks (DBS)
It is now the policy of South Tees Hospitals NHS Foundation Trust that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered are required to pay the cost of their DBS. The method of payment for this is via salary deduction from your first month's pay.
Equality, Diversity and Inclusion
South Tees Hospitals NHS Foundation Trust is committed to promoting equality of opportunity, celebrating and valuing diversity, and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation are encouraged to apply for this post.
Visas and Sponsorship
From April 1, 2024, we are unable to offer sponsorship for healthcare roles that do not meet the minimum salary of £23,200. To apply for roles below this minimal salary, you must have Right to Work in the United Kingdom. If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post.
The Trust encourages and supports all applicants to be fully vaccinated against both COVID-19 and influenza.
Please be aware, there are occasions where some vacancies may close prior to the closing date advertised. This will only happen where sufficient applications are received AND will be made evident on the job advert.
Please note if you are successfully shortlisted, we will contact you via the email address that you have applied from so please ensure you check your emails regularly.
Existing employees of South Tees NHS Foundation Trust currently on the Redeployment Register, who meet the essential criteria for this post, will be shortlisted and interviewed prior to all other applicants.
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