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Project Coordinator Job Number: 2024-47173
Category: Administrative Professional
Location: Shrewsbury, MA
Shift: Day
Exempt/Non-Exempt: Exempt
Business Unit: UMass Chan Medical School
Department: School - Psychiatry-SPARC - W833014
Job Type: Part-Time
Salary Grade: 41
Union Code: Non Union Position -W60- Non Unit Professional
Num. Openings: 1
Post Date: Oct. 15, 2024
GENERAL SUMMARY OF POSITION: Under the direction of the Director or designee, the Project Coordinator I provides analysis and support for projects, administrative, and general operations. Responsible for independent action on multiple projects as assigned. Tasks vary according to the priorities of the department. This is a part-time 20hr a week position.
MAJOR RESPONSIBILITIES:
* Organize and plan work activities of the Department for review with appropriate senior staff.
* Implement and manage tasks in accordance with departmental objectives.
* Participate as a member of project teams.
* Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects.
* Maintain project plans in Microsoft Project and produce related project reports.
* Compile and analyze data, and draft project reports for review by senior staff.
* Initiate and maintain contact with key personnel including staff, department heads, and external parties.
* Update the Director or designee on project details and changes in a timely manner.
* Review pertinent correspondence, communications, and other background materials on a daily basis to remain current on project and operation details.
* Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff.
* Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio.
* Develop and maintain time schedules for department staff, project events, and office activities.
* Maintain project files and support materials.
* Perform other duties as required.
REQUIRED QUALIFICATIONS:
* Bachelor's degree in business administration, a related field, or equivalent experience.
* 1 year of experience coordinating and planning projects.
* Ability to work in a team and meet performance deadlines in a dynamic environment.
* Excellent oral and written communication skills necessary to interact with clients and staff.
* Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet, and database products.
PREFERRED QUALIFICATIONS:
* 1-3 years professional experience.
* Working technical knowledge to effectively utilize several systems including Sharepoint, Microsoft Teams, Microsoft Outlook, and internal UMass Chan software applications.
* Experience with graphic design software (Adobe InDesign, Canva, etc).
* Experience managing Zoom meetings and complex Outlook Calendar requests.
* Experience with expense monitoring and reporting.
* Experience liaising with stakeholders and teams across multiple sites.
ADDITIONAL INFORMATION:
This position will be housed within the Transitions to Adulthood Center for Research, part of the Implementation Science and Practice Advances Research Center (iSPARC), Department of Psychiatry. The Transitions Center conducts social-behavioral research, training, and dissemination activities to improve outcomes among young adults with serious mental health conditions (www.umassmed.edu/TransitionsACR).
UMass Chan Medical School was among 23 companies that stood out as 2023 “DEI champions,” according to The Boston Globe.
Named a U.S. News & World Report “2023 BEST MEDICAL GRAD SCHOOL” for Primary Care and Research.
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