Part Time Conveyancing Assistant - Bexhill
The Conveyancing Assistant is required to offer support to their assigned Conveyancer who has conduct of the client files. In addition to administrative duties required of a secretary, the Conveyancing Assistant, whilst overseen by the Conveyancer, will work to ensure files are progressed promptly and in line with procedures and regulations. This includes a broad range of duties as well as communicating with clients and third parties. All tasks will be completed utilising the case management system to keep a complete and accurate audit trail.
Duties include
* General administrative support to Conveyancer.
* Handle communication with clients, other side lawyers, estate agents and other third parties, as required.
* Deal with new business enquiries and provide quotes to prospective clients.
* Assist with gathering and recording the necessary documentation to meet AML and KYC requirements.
* Compile contract papers on a sale.
* Request and obtain items such as searches from agreed providers on a purchase.
* Obtain documents as required from HM Land Registry.
* Type up and file basic legal documents and correspondence as directed by the Conveyancer.
* Draft search reports.
* Answer and direct phone calls, including dealing with administrative and straightforward enquiries.
* Handle exchange of contracts as directed and approved by the Conveyancer.
* Prepare files for completion including obtaining redemption statements, drafting completion statements, internal paperwork and appropriate letters.
* Generate bills as requested by the Conveyancer.
* Dealing with completions; ensuring payments are sent and received and requesting necessary cheques etc., liaising with clients, estate agents and third parties and submitting SDLT returns.
* Prepare draft AP1s for submission.
* Assist with requisitions from HM Land Registry and issuing responses where required.
* Assisting in file closures/archiving.
* Any other task reasonably required of the assistant as requested by the Conveyancer or Practice Group Leader.
You will possess
* Proven working understanding of tasks listed under responsibilities, likely obtained in a previous role as a Conveyancing Assistant, Legal Secretary or similar.
* Familiarity with law, legal procedures and protocols.
* Computer literacy with a good understanding of MS Office software.
* Proficiency in English.
* Excellent organisational skills.
* A good telephone manner.
The Offer
* Competitive salary depending on experience.
* Pro rata 20 days annual leave plus bank holidays and an additional 2 days leave during the Christmas closure.
* Statutory pension scheme.
* Life insurance.
* Standard office hours are Monday to Friday, 9:00am – 5:00pm with 1 hour for lunch. Days to be discussed at interview.
* Part-time hours of 3 days per week.
Please submit your resume with a covering email or ask more questions to hr@heringtons.com
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