About us:
APS Produce specialises in the production and supply of top-quality tomatoes and other produce grown in the most sustainable way possible. As a genuinely innovative forward-thinking business we are passionate about what we do and pride ourselves on using the most sustainable practices to deliver the best products to our major retail customers.
Job Summary:
We are seeking a detail-oriented and proactive Purchase Ledger Manager to join our Finance team. The successful candidate will play a crucial role in managing and maintaining accurate records of purchases, ensuring timely processing of invoices, and supporting the overall efficiency of our financial operations. This position requires a strong understanding of accounting principles and experience with financial systems.
Responsibilities:
1. Process and ensure supplier invoices and debit/credit notes are processed accurately and in a timely manner, in accordance with internal policies and external requirements.
2. Obtain authorisation and coding for all non-purchase order invoices before accurately inputting into the ERP system.
3. Reconcile supplier statements on a regular basis and take action to resolve any queries as appropriate.
4. Investigate and resolve any purchase ledger queries by liaising with suppliers and internal stakeholders, ensuring the list of queried invoices is minimal.
5. Prepare and manage all payments made to suppliers (both scheduled and ad-hoc), including working with other departments to prepare and manage payment plans and maintain supplier cashflow reports.
6. Maintain and actively manage the accruals for Goods Received Not Invoiced and Parked Invoices Report, ensuring they are kept up to date and fully reconciled at all times.
7. Process staff expenses and credit card transactions, reconciling to statements where appropriate on a monthly basis and ensuring all expenditure is in line with Company policies.
8. Provide appropriate levels of training and coaching, conducting regular 121’s and performance reviews with team members to ensure they have the required skills and behaviours to perform their role and address any development/performance concerns as they arise.
9. Develop procedures and processes for handling invoices and maintaining the general ledger.
10. Ensure records and data are stored efficiently and securely with regard to audit requirements.
11. Act as an escalation point for resolving complex billing and invoicing issues.
12. Assist the Finance team with other projects as required.
Knowledge and Skills:
1. In-depth understanding of the accounts payable function with a proven track record in a similar role.
2. Proven ability to lead and motivate a team, fostering a positive working environment.
3. Excellent communication skills both written and verbal.
4. Exceptional attention to detail.
5. Ability to build collaborative and constructive cross-functional relationships.
6. Willingness to embrace change and new ideas to improve the efficiency of the organisation.
7. Ability to work independently using sound judgement.
8. Focus and self-motivation to ensure projects are completed.
9. Intermediate to advanced Excel skills and competency with ERP systems.
10. Experience of documenting procedures and making relevant improvements.
11. Excellent time management and organisational skills.
12. Proven dedication to maintaining and enhancing professional skills.
Why join APS Produce?
1. Be part of an innovative and forward-thinking company.
2. Work in a dynamic and supportive environment.
3. Opportunity for professional growth and development.
Candidates must be eligible to work in the UK.
If you have the required skills, please submit your CV for consideration.
Working Hours:
37.75 hours per week (Mon-Thurs 08:30 -17.00 & Fri 08:30 – 16.00)
Job Types: Full-time, Permanent
Pay: Up to £35,000.00 per year
Benefits:
1. Company pension
2. Cycle to work scheme
3. On-site parking
Schedule:
1. Monday to Friday
Experience:
1. ERP systems: 1 year (required)
2. Accounts payable: 2 years (required)
Work Location: In person
Application deadline: 30/11/2024
Reference ID: Purchase Ledger Manager
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