Are you a highly organised professional with a knack for systems and processes?
We are seeking an experienced Document Controller to join our Compliance, Technology & Innovation team based at our head office in Trumpington, Cambridgeshire.
In this position, you will be playing a pivotal role in setting up, managing and maintaining our document control systems across the firm.
This is your chance to lead a crucial function, ensuring the efficiency, compliance and accuracy of our document management systems. Your expertise will directly impact our operational excellence whilst driving innovation across the business.
We're looking for an individual who possesses previous document management experience, ideally within the real estate, construction or professional services sector.
What you’ll be doing:
1. Leading on the design and implementation of the new corporate Knowledge Management and Client Record Filing Structure systems across the firm.
2. Ensuring that controlled copies of the latest approved documents and drawings are available within the Systems.
3. Endorsing the Systems, ensuring business system continuity is met, working with other relevant departments and stakeholders.
4. Co-ordinating all activities related to the document control procedure, including version control, authority and accountability.
5. Ensuring that document control procedures are fully implemented across the business in order to meet the requirements of the Systems, other documentation and information systems (E.g., NetSuite, ISO 9001).
6. Managing business archiving ensuring all documentation is stored efficiently and can be accessed and referenced at all times, with appropriate controls around statutory (and other) document retention periods.
7. Working to continuously improve and enhance procedures and systems utilised for document control.
8. Being the first point of call for the business for all documentation matters and provide feedback and training as necessary.
9. Understanding and carrying out the role-specific requirements of the Business Management System and help to identify opportunities for improvement.
10. Assisting with the co-ordination of document management across the whole business including policies, protocols and best practice.
About You:
1. Familiarity with client or customer-facing sectors.
2. Proficiency in spreadsheets, databases, and tools like SharePoint, NetSuite, and iManage property or CAFM systems.
3. Strong record-keeping and reporting abilities.
4. Experience with electronic document management systems.
5. Background in project or stakeholder management and expertise in system and process design is desirable.
Why Bidwells?
We’re a different kind of business. Whilst we’re a major player in the property sector, Bidwells remains a privately-owned, independent Partnership, with an inclusive, entrepreneurial culture. We give our people autonomy and take the time to listen.
What’s in it for you
Competitive Salary: We recognise and reward talent.
Comprehensive Benefits: Including up to 8% matched pension, private medical, medicash plan, your birthday off work and lifestyle discounts and perks.
Professional Development: Continuous learning, study support and promotion opportunities.
Innovative Culture: Be part of a forward-thinking team at the forefront of industry trends.
Family Friendly: We offer enhanced family leave policies to support individuals close to you.
Work-Life Balance: We value your well-being and offer agile working to support it.
Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one.
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