Summary
We are looking for someone who is wanting a new challenge, someone who works well in a team and is willing to take on new tasks. You will be given the opportunity to attend Crufts to promote the business as well as three additional fairs throughout the year, all expenses paid, we are even going to do a wage review at 6 months pending performance!
Wage
£14,526.20 a year
Wage to be reviewed after 6 months will be performance related.
Training course
Business administrator (level 3)
Hours
37 hours and £279.35 per week. Monday - Friday 9am - 5pm.
37 hours a week
Possible start date
Monday 14 April
Duration
1 year 6 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
* General office/admin duties including basic payroll tasks
* Answering telephones to a high standard - communicating with suppliers and customers
* To make sure visitors are signed in correctly, shown to the meeting room and offered refreshments
* To input invoices on to the accounts system
* To learn and complete the reconciling process
* To learn and help with the payment process using statements from suppliers
* To check and sort admin emails
* To help deal with factory staff - paperwork and general queries
* Filling paperwork
* Gaining knowledge of our clocking system
* To open, sort and distribute incoming post
* You will be trained to take minutes of meetings and how to plan and prepare a meeting as well as planning of a project as part of your apprenticeship standard
Where you’ll work
Station Place
Aycliffe Business Park
Newton Aycliffe
DL5 6AA
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
BISHOP AUCKLAND COLLEGE
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
* Full on the job training will be provided by the employer
* You will be visited by your assessor in the workplace on a regular basis
* You will work towards the Business Administrator Level 3 standard
Requirements
Essential qualifications
GCSE in:
* English (grade 9-4 / A*-C / Level 2)
* Maths (grade 9-4 / A*-C / Level 2)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* Attention to detail
* Organisation skills
* Customer care skills
* Administrative skills
* Team working
Other requirements
You will be given the opportunity to go with the team to work at Crufts annually, if you do not wish to do this you will have to use annual leave.