Job Role At MIB our people are passionate about making roads safer by getting uninsured and hit-and-run drivers off our roads. Working in partnership with the Police, Insurers and Government our collective aim is to make it a thing of the past but, until that’s accomplished, we’re here to compensate victims quickly, fairly and compassionately. Last year we helped more than 42,000 people struck by uninsured and hit-and-run drivers and paid over £400 million in compensation to support victims rebuild their lives. We're looking for a Procurement and Third-party Assistant to come and join our team The purpose of this role is to support the delivery of procurement and third party management activity for medium and low risk third party engagements whilst also supporting the implementation and ongoing operation of the third party risk management (TPRM) framework across the MIB. You will be responsible for ensuring third party data held within relevant systems is complete, accurate and up-to-date as well as producing regular reporting outputs for input into TPRM governance and oversight committees to support ongoing TPRM compliance monitoring. Key Outputs Support the implementation and ongoing operation of the TPRM framework at MIB, as a comprehensive approach to managing risk and driving value from our key third party service providers. Provide day-to-day administrative support to the Procurement and Third Party Management team, including managing a shared mailbox, producing documents, arranging meetings, taking minutes, raising purchase orders and processing invoices. Support the Procurement and Third Party Management team by processing timely and accurate data entries in critical systems, including (but not limited to) Docusign, One Trust, Netsuite and Service Now. Support the Procurement and Third Party Management Leads by performing due diligence checks on third parties, as required, and ensuring that new third party requests have been reviewed by all required parties in the system before being progressed. Ensure that new third parties are entered into the Finance system (Netsuite) and old third parties are removed or inactivated in a timely manner. Responsible for keeping the third-party information within the ServiceNow contracts database accurate, complete and up to date at all times. Perform routine periodic checks on the data within the third-party contracts database for completeness and accuracy, ensuring Third Party Accountable Executives (TPAE) and Third Party Relationship Owners (TPRO) are assigned for all third parties, all third parties have been tiered in line with the TPRM framework classification criteria, and that minutes of third party management meetings are being captured and saved centrally, where relevant. Support the implementation and ongoing operation of a TPRM governance (oversight) framework by producing data extracts and management reporting for submission to the working group and/or steering committee, to enable ongoing TPRM compliance monitoring and reporting. Support the relevant TPRO and TPAE with Procurement and third party management support in line with the TPRM framework for medium and low risk third party engagements. Contribute to the delivery of cost reductions, efficiencies and value opportunities through delivery of Procurement and third party management activity. Support to develop and deliver TPRM training materials, workshops and training sessions across the business. Build and maintain positive relationships with internal stakeholders throughout the business, including those at a senior leadership level, and be an advocate for TPRM. Identify and implement process and system enhancements as required, to drive TPRM maturity and ongoing continuous improvement. Relationships Qualifications and Education Skills and Knowledge Previous administrative experience including data entry, minute-taking, managing the administration of databases. Previous experience working within Procurement and/or Third Party Management. Highly organised and able to effectively prioritise competing demands, deliver according to committed timelines and work on own initiative. Highly computer literate, including advanced Excel, Word and Powerpoint skills. Detail-oriented and diligent, completing tasks to a consistently high-quality standard. A collaborative team-player, who takes accountability for delivery of owned tasks and also proactively contributes to the collective success of the team. Good communication skills and confident in dealing with internal and external stakeholders. We believe in a workplace where everyone can be themselves. Through our different ideas, personalities and experiences, we redefine what is possible every day. And regardless of your colour, age, race, gender, sexual orientation or anything else you consider yourself to be, there is a place for you at MIB. A place where you can bring your best self to work every day. So, if you think big, love a challenge and want to make a difference to people’s lives, we want to hear from you. Salary £30,000 - £35,000 per annum depending on experience Grade 10 35 hours per week (Monday - Friday) IT kit supplied to you £320 (before tax) start up allowance Hybrid working (2 days in the office per week) from our Milton Keynes office, MK14 Other Benefits include: Contributory Group Stakeholder Personal pension scheme Life Assurance Employee Incentive Scheme 23 days holiday (plus public holidays) Holiday purchase scheme Sports and Social Club 24/7 Employee Assistance Programme Free access to online tools to support mental and physical health Enhanced maternity, paternity and adoption leave 1 volunteer day each year and charity matched funding scheme For more information take a look at our role pack HERE Benefits Contract TypePermanent Applications Close Date16 Jan 2025