Job summary
: Workflow Administrator
The job entails producing digital copies of clinical documents for retention purposes. These documents are external correspondence received from hospital and other healthcare organisations and relate to patients healthcare and treatment. The documents must be scanned onto the patients medical records. Hard copies of the correspondence, which has been scanned, are subsequently destroyed and it is therefore essential to ensure that the scanned documents are accurate and of the highest quality possible so that they are legible.
In addition, the job holder is responsible for coding clinical information from the correspondence to patients medical records in accordance with a guidance framework specified by the GP partners.
Job responsibilities:
1. open post received from hospitals and other healthcare providers and prioritise in accordance with practice guidelines for scanning
2. follow established guidelines and procedures for receiving and scanning patient documents
3. follow verbal and written instructions to produce accurate scanned documents
4. code documents using appropriate Read codes and according to practice procedures and determine the appropriate process to apply to each document workflow to a GP, pharmacist or code appropriately
5. ensure that the operation of the scanning equipment is correct (cleaning and calibration of scanners and associated equipment)
6. ensure adequate stock control of consumables to meet requirements
7. ensure that scanned documents are checked according to quality and accuracy during scanning
8. process any required corrections to scanned documents ( correction of documents scanned to the wrong patients record)
9. process documents, which have been scanned, for destruction according to practice policy
10. Work in accordance with written protocols
11. Any other tasks allocated by managers
Flexibility:
The job description is intended to provide a broad outline of the main role responsibilities. The post holder will need to be flexible to accommodate development of the role and to undertake other appropriate tasks as requested.
Person Specification
Qualifications
Essential
12. GCSE grade C or above in English Language
Desirable
13. Secretarial qualification
14. Administrator qualification
Experience
Essential
15. Experience of working on your own and within a team.
Desirable
16. Previous Experience of Admin
17. Previous Experience of typing
18. experience of medical terminology
19. GP Surgery experience