An excellent opportunity has arisen for a Facilities Admin Coordinator to join the DSFS Administration Team in a job share working pattern. The small but dedicated, passionate, and committed team is based within Chesterfield Royal Hospital. As a Facilities Administration Coordinator, it is vital to communicate effectively with colleagues, customers, external contractors, and other agencies on behalf of the Facilities Admin Services Team. The office opening hours are Monday to Friday, 8.00 am - 4.00 pm, with the working pattern for this position from Wednesday to Friday, 11 am - 4 pm. Flexibility is essential. This position will provide administration support on varied tasks across all DSFS departments and will be based in a reactive reception-based facilities administration office working alongside the administration team in the DSFS Estates Department, maintaining regular contact with various levels of the workforce in a non-clinical setting. Do you like an exciting and busy challenge and have what it takes to make this team grow and provide an excellent level of customer service? If so, please see the attached job description. Interview date W/c 13th January 2025 Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship; any applications requiring sponsorship will not be considered. General Duties General administration duties. Salary data inputting. Facilities Help Desk Accurately support processing all calls received into the Facilities help desk using the MICAD system. Ensure that all tasks are allocated to the relevant service/team/individual in a timely manner. Bespoke Systems Use other bespoke systems to input and retrieve data, including booking rail tickets, accommodation, business travel, training requests, booking taxis, and maintenance requests. Actively use the Unit 4 system to place orders and process invoices as requested by Facilities managers. Document Management Produce accurate word-processed documents from handwritten or digitally dictated material to meet directorate requirements. Diary and Meeting Management Manage and maintain up-to-date diaries for various Department Managers, arranging meetings and appointments daily as requested. Travel and Accommodation Requests Ensure all travel and accommodation requests are processed in a timely manner, including reconciliation of invoices using the Click-Travel system. Make taxi bookings over the phone and using the web-based booking system. Derbyshire Support and Facilities Services (DSFS) is a subsidiary company wholly owned by Chesterfield Royal Hospital NHS Foundation Trust, employing over 900 staff in various functions. DSFS strives to achieve a diverse and inclusive workforce, valuing everyone’s abilities, uniqueness, and individuality. Please see the attached Job description and Person Specification for a detailed description of the role and main responsibilities.