Eden Scott is delighted to be supporting our longstanding client with the recruitment of an Purchase Ledger Administrator. This role has come about due to a period of growth, it's a permanent full time role and is based in Turriff on a hybrid arrangement.
The Purchase Ledger Administrator is responsible for managing the company's purchase ledger, ensuring that all supplier invoices, payments, and expenses are accurately recorded and processed in a timely manner.
This role requires a keen eye for detail, strong organisational skills, and the ability to work effectively within a finance team. The Purchase Ledger Controller will also be responsible for reconciling supplier statements and resolving any discrepancies.
Invoice Processing:
1. Receive, review, and process supplier invoices, ensuring that they are authorised and coded correctly.
2. Match purchase orders to invoices and liaise with relevant departments to resolve discrepancies.
3. Post invoices to the accounting system and maintain accurate records.
Supplier Payments:
4. Prepare and process payment runs, including BACS, CHAPS, and cheque payments.
5. Ensure all payments are made within agreed payment terms and are authorised as per company policy.
6. Manage supplier queries regarding payments, outstanding invoices, and discrepancies.
Reconciliation:
7. Reconcile supplier statements regularly to ensure all invoices are accounted for and discrepancies are addressed.
8. Reconcile the purchase ledger control account to the general ledger monthly.
Reporting and Analysis:
9. Generate reports on aged creditors, payment schedules, and outstanding invoices.
10. Provide analysis of the purchase ledger and suggest improvements to processes or controls.