Overview:
The role of the Lifecycle & Projects Manager is to provide expert support and implementation of systems to ensure contract compliance. This includes guidance on planning and implementation of lifecycle programming, minor works, major project works, and maintenance programmes while maintaining focus on value for money and cost effectiveness. Supporting the senior projects manager to create, review, and maintain a robust system of planned maintenance programmes that ensure integrity and reliability of service systems and fabric. The role will entail the management of external consultants and contractors, liaising with clients and external bodies regularly. This includes adherence to our client and Service User policies in line with ISO9001 and 14001 accreditations. Ensure that all service deliverables are fully compliant with statutory and contractual requirements. Anticipate changes to contract, H & S, or other relevant legislation and their impact on the business.
Responsibilities:
1. Responsible for ensuring all lifecycle programs are up to date and that any works procurement is auditable in terms of value for money and probity.
2. Maintain a list of approved contractors which are regularly tested for best value and included in a tendering system which is fully auditable.
3. Contribute to producing submission bids for new contracts.
4. Contribute to ongoing reviews of all Planned Maintenance Systems, working with the Chief Engineer and Site Managers to ensure compliance with manufacturers' guidance and contracts in a cost-effective way.
5. Produce and maintain an estate terrier for all properties under contract, including a measured survey of all buildings and sites, showing incoming and outgoing service points.
6. Consistently deliver high-quality services to clients.
7. Create and execute project work plans and revise as necessary to ensure correct specification, programming, and delivery.
8. Review deliverables prepared by sub-contractors before passing to clients.
9. Ensure all required and relevant documentation is legally in place for any project works.
10. Ensure project documents are complete, current, and recorded correctly, including updates to drawings and room data sheets.
11. Understand pricing models and various contractual margins for all lifecycle aspects, including new works, patient damage, and vandalism.
12. Monitor agreed lifecycle budgets to ensure they are not exceeded.
13. Provide yearly and five-year lifecycle plans for all sites, in line with contractual timing requirements.
14. Recharge lifecycle, new works, patient damage, and vandalism costs in a timely manner through coordination with the accounts department.
15. Carry out statutory compliance reviews as directed by the Executive Board.
16. Support and assist in developing plans for remedial action where necessary.
17. Attend client meetings as required.
18. Report monthly on activity/issues within the Lifecycle/Projects area.
19. Respond to ad hoc queries from internal and external sources in a timely and constructive manner.
20. Provide analysis and reports in support of proposals, contract discussions, and bid tender activity.
21. Ensure all paperwork is submitted to the Re-Charge Administrator for timely invoicing.
22. Calculate and document changes to PPM requirements/costs as required by clients.
23. Ensure all projects comply with Statutory instruments, i.e., Building Regulations, Planning Permission, Fire Compartmentation.
24. Role model company values at all times.
Person Specification:
1. Previous experience working within a PFI environment (MUST have).
2. Full UK driving licence, as extensive travel is involved.
3. Experience of working on small to medium-sized projects and managing budgets up to £1 million.
4. Resilient, well-organised, and able to hit the ground running.
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