Job summary We are looking for an experienced Administrator to join our Administration team at Nottingham Woodthorpe Hospital. You will work delivering exceptional standards of administration support across the variety of departments within the Hospital. This is an extremely busy role liaising with patients, Consultants and all hospital departments. We need an individual with a professional approach, excellent verbal communication skills, initiative, the ability to work within a team and adaptable. Main duties of the job Provide administrative support to the Senior Leadership Team and Governance Lead, including managing calendars and scheduling meetings. Prepare and edit correspondence, reports, and presentations. Organize and maintain files and records, ensuring confidentiality and security of sensitive information. Assist in the preparation and distribution of meeting agendas, minutes, and follow-up actions. Coordinate and manage special projects as assigned by the Senior Leadership Team and Governance Lead. Handle incoming and outgoing communications, including emails, phone calls, and mail. Liaise with internal and external stakeholders on behalf of the Senior Leadership Team and Governance Lead. Maintain office supplies and equipment, ensuring the office is well-organized and functional. Support the Head of Clinical Services and Governance Lead in monitoring compliance with company policies and procedures. Assist in the organization of company events and meetings. About us Ramsay Health Care was established in 1964 and has grown to become a global hospital group operating over 100 hospitals and day surgery facilities across Australia, the United Kingdom, Indonesia and France. Ramsay Health Care is well-respected in the health care industry for operating quality private hospitals and for its excellent record in hospital management and patient care. These features help to attract leading health care practitioners to work in our facilities. Ramsay Health Care UK is one of the leading providers of independent hospital services in England, with a network of 33 acute hospitals. These provide a wide and comprehensive range of specialised and efficient clinical specialties from orthopaedics and general surgery, to cardiac surgery and Eye Surgery. Recognised by all major medical insurers, Ramsay offers fast, convenient, effective and high quality treatment for all patients, whether medically insured, self-pay, or from the increasing number referred by the NHS. Ramsay Health Care has launched a unique service for private patients, Premium Care. This is available to all patients using private medical insurance or funding their own treatment and aims to set the standard for private healthcare. It offers the highest standards of clinical care combined with superior hotel services and the flexibility of a personal service tailored to your needs. Date posted 04 February 2025 Pay scheme Other Salary Depending on experience Contract Permanent Working pattern Full-time Reference number JR12632 Job locations 748 Mansfield Rd, Woodthorpe, Nottingham NG5 3FZ Nottingham NG5 3FZ Job description Job responsibilities Administration Assistant Nottingham Woodthorpe Hospital Full-Time (37.5 Hours) We are looking for an experienced Administrator to join our Administration team at Nottingham Woodthorpe Hospital. You will work delivering exceptional standards of administration support across the variety of departments within the Hospital. This is an extremely busy role liaising with patients, Consultants and all hospital departments. We need an individual with a professional approach, excellent verbal communication skills, initiative, the ability to work within a team and adaptable. Where you'll be based: Woodthorpe Hospital is part of Ramsay Health Care UK, one of the leading independent healthcare providers in England. The hospital opened in 1877 and has built an excellent reputation for delivering first class healthcare for patients with health insurance, patients who are self-funding treatment and NHS patients exercising choice through the e-referral system. By investing in the latest advanced medical technology, we offer a wide range of treatments and services. We care for patients from initial outpatient consultation and diagnostic scanning through to surgical treatment and recovery. Key Responsibilities: Provide administrative support to the Senior Leadership Team and Governance Lead, including managing calendars and scheduling meetings. Prepare and edit correspondence, reports, and presentations. Organize and maintain files and records, ensuring confidentiality and security of sensitive information. Assist in the preparation and distribution of meeting agendas, minutes, and follow-up actions. Coordinate and manage special projects as assigned by the Senior Leadership Team and Governance Lead. Handle incoming and outgoing communications, including emails, phone calls, and mail. Liaise with internal and external stakeholders on behalf of the Senior Leadership Team and Governance Lead. Maintain office supplies and equipment, ensuring the office is well-organized and functional. Support the Head of Clinical Services and Governance Lead in monitoring compliance with company policies and procedures. Assist in the organization of company events and meetings. What you'll bring with you: Proven experience as an administrative assistant or PA, preferably in a corporate or healthcare setting. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle confidential information with discretion. Strong attention to detail and accuracy. Ability to work independently and as part of a team. Flexibility and adaptability to changing priorities and demands. Desirable: Previous experience supporting senior leadership teams. Knowledge of governance and compliance processes. Experience in project management. Benefits: 25 Days Leave Bank Holidays Buy & Sell Flexi Leave Options Private Pension where Ramsay will match up to 5% after a qualifying period Flexible shift patterns available where possible Enhanced Competitive Parental Leave Policies Private Medical Cover with option to add partner & dependants Life Assurance (Death in Service) x3 base salary Free Training and Development via the Ramsay Academy Free Parking on site Subsidised staff restaurant Concerts for Carers Employee Assistance Programme Cycle2Work scheme available, in partnership with Halfords The Blue Light Card Scheme About Us: Ramsay Health Care UK is a well-established global hospital group with over 50 years' experience. We are a global provider operating in 11 countries with 77,000 staff who treat 8 million patients each year. It is well respected within the healthcare industry and is one of the leading providers of independent hospital services in England. We are well known for our strong, long-standing relationship with the NHS. We love people with a positive, "can do" attitude who want to make a difference in their work. "Our employees are Ramsay." The skills and commitment of our employees forms the basis for our success. We know our people are our greatest asset, our business is growing and we would like you to join us. "The Ramsay Way" culture recognises that people - staff and doctors - are Ramsay Health Care's most important asset and this has been key to our ongoing success. We are proud of our 'Speak Up for Safety' programme and ensure that the patient is at the heart of everything we do. Join us and have more 'Time to Care'. We are committed to equality of opportunity for all. This position is subject to an Enhanced DBS check. We value your application and welcome any questions you may have prior to applying. Please be advised that we reserve the right to close our advertisements prior to the announced closing date to ensure a quality recruitment process. Job description Job responsibilities Administration Assistant Nottingham Woodthorpe Hospital Full-Time (37.5 Hours) We are looking for an experienced Administrator to join our Administration team at Nottingham Woodthorpe Hospital. You will work delivering exceptional standards of administration support across the variety of departments within the Hospital. This is an extremely busy role liaising with patients, Consultants and all hospital departments. We need an individual with a professional approach, excellent verbal communication skills, initiative, the ability to work within a team and adaptable. Where you'll be based: Woodthorpe Hospital is part of Ramsay Health Care UK, one of the leading independent healthcare providers in England. The hospital opened in 1877 and has built an excellent reputation for delivering first class healthcare for patients with health insurance, patients who are self-funding treatment and NHS patients exercising choice through the e-referral system. By investing in the latest advanced medical technology, we offer a wide range of treatments and services. We care for patients from initial outpatient consultation and diagnostic scanning through to surgical treatment and recovery. Key Responsibilities: Provide administrative support to the Senior Leadership Team and Governance Lead, including managing calendars and scheduling meetings. Prepare and edit correspondence, reports, and presentations. Organize and maintain files and records, ensuring confidentiality and security of sensitive information. Assist in the preparation and distribution of meeting agendas, minutes, and follow-up actions. Coordinate and manage special projects as assigned by the Senior Leadership Team and Governance Lead. Handle incoming and outgoing communications, including emails, phone calls, and mail. Liaise with internal and external stakeholders on behalf of the Senior Leadership Team and Governance Lead. Maintain office supplies and equipment, ensuring the office is well-organized and functional. Support the Head of Clinical Services and Governance Lead in monitoring compliance with company policies and procedures. Assist in the organization of company events and meetings. What you'll bring with you: Proven experience as an administrative assistant or PA, preferably in a corporate or healthcare setting. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle confidential information with discretion. Strong attention to detail and accuracy. Ability to work independently and as part of a team. Flexibility and adaptability to changing priorities and demands. Desirable: Previous experience supporting senior leadership teams. Knowledge of governance and compliance processes. Experience in project management. Benefits: 25 Days Leave Bank Holidays Buy & Sell Flexi Leave Options Private Pension where Ramsay will match up to 5% after a qualifying period Flexible shift patterns available where possible Enhanced Competitive Parental Leave Policies Private Medical Cover with option to add partner & dependants Life Assurance (Death in Service) x3 base salary Free Training and Development via the Ramsay Academy Free Parking on site Subsidised staff restaurant Concerts for Carers Employee Assistance Programme Cycle2Work scheme available, in partnership with Halfords The Blue Light Card Scheme About Us: Ramsay Health Care UK is a well-established global hospital group with over 50 years' experience. We are a global provider operating in 11 countries with 77,000 staff who treat 8 million patients each year. It is well respected within the healthcare industry and is one of the leading providers of independent hospital services in England. We are well known for our strong, long-standing relationship with the NHS. We love people with a positive, "can do" attitude who want to make a difference in their work. "Our employees are Ramsay." The skills and commitment of our employees forms the basis for our success. We know our people are our greatest asset, our business is growing and we would like you to join us. "The Ramsay Way" culture recognises that people - staff and doctors - are Ramsay Health Care's most important asset and this has been key to our ongoing success. We are proud of our 'Speak Up for Safety' programme and ensure that the patient is at the heart of everything we do. Join us and have more 'Time to Care'. We are committed to equality of opportunity for all. This position is subject to an Enhanced DBS check. We value your application and welcome any questions you may have prior to applying. Please be advised that we reserve the right to close our advertisements prior to the announced closing date to ensure a quality recruitment process. Person Specification Qualifications Essential Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience Essential Proven experience as an administrative assistant or PA, preferably in a corporate or healthcare setting Person Specification Qualifications Essential Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience Essential Proven experience as an administrative assistant or PA, preferably in a corporate or healthcare setting Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Ramsay Health Care UK Operations Limited Address 748 Mansfield Rd, Woodthorpe, Nottingham NG5 3FZ Nottingham NG5 3FZ Employer's website https://www.ramsayhealth.co.uk/ (Opens in a new tab)