We are recruiting on behalf of our client who have the opportunity for the right candidates to join their team as a People Assistant serves as the front-line Receptionist and oversee the management of company vehicles. This role involves providing comprehensive HR administrative support throughout the employee lifecycle, and delivering exceptional reception services.
This is a part-time role working Mon – Fri (22 hours per week.)
Working Hours –
Mon – Thurs – 1.30pm – 6pm
Fri – 1.30pm – 5.30pm
(Will be expected to cover the AM Receptionist when she is on holiday)
Main Duties will include -
1. Greet and welcome visitors in a professional and friendly manner
2. Answer and direct incoming calls promptly and courteously
3. Manage incoming and outgoing mail and deliveries
4. Maintain the reception area, ensuring it is always clean and presentable
5. Schedule and coordinate meeting rooms and appointments
6. Book accommodation
7. Cover for the morning Receptionist during periods of absence
HR Administrative Duties:
8. Assist with the recruitment process, including posting job vacancies, drafting offers of employment, requesting and providing references, ensuring correct documentation is received on time
9. Facilitate the onboarding process for new employees, including preparation of orientation materials and conducting initial training sessions
10. Maintain and update employee records in the People folder, ensuring accuracy and confidentiality
11. Assist with the administration of employee benefits, payroll information processing, and performance reviews
12. Support employee onboarding processes, including recording of exit interviews and clearance procedures
13. Respond to employee inquiries regarding HR policies, procedures, and benefits
Person Specification:
14. Proven experience in administration and/or reception duties
15. Strong organisational and multitasking skills
16. Excellent verbal and written communication skills
17. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
18. Must be competent in using mail merge
19. Familiarity with HR software and databases
20. Ability to handle sensitive information with confidentiality and integrity
Skills and Competencies:
21. Attention to detail and strong problem-solving abilities
22. Ability to work independently and as part of a team
23. Strong interpersonal skills and a customer-service orientation
24. Ability to manage time effectively and prioritise tasks
25. Proactive approach and willingness to take on additional responsibilities as needed