The Wilf Ward Family Trust is a leading Social Care charity providing support, choice and opportunity to adults with learning and physical disabilities across Yorkshire. We are a values led organisation that places a real emphasis on enabling 'Extraordinary Lives’ through the delivery of outstanding care and support. We strive to enhance the quality of life for individuals by offering tailored services that meet their unique needs. Our approach fosters a sense of belonging and engagement, ensuring a supportive network for everyone, our colleagues and individuals we support.
Purpose of the Role
This is a full-time, hybrid role for a Payroll Officer to join the existing team with an available office base right on the A19/A1 corridor in Thirsk, we also offer home working flexibility. The role is to operate the payroll process for the Trust, ensuring accurate and timely payment of salaries to our workforce, maintaining payroll records, and processing payroll transactions, whilst ensuring compliance with relevant regulations. The role will process the end-to-end payroll process for our 850 colleagues in a timely and accurate way.
Role Accountabilities:
1. Process end to end payroll process for all employees, ensuring accuracy and timeliness.
2. Maintain and update payroll records via payroll system, including employee information, earnings, and deductions.
3. Calculate and process statutory deductions such as taxes, NI, and other contributions.
4. Assist with preparation of regular payroll reports and distribute relevant pay information to managers.
5. Respond to payroll queries to resolve any pay discrepancies.
6. Collaborate with Operational colleagues to provide feedback and support to review ways of working and process improvement to current Payroll processes.
7. Keep updated with latest changes in payroll legislation and regulation relating to pay within the sector and the UK.
Success Indicators:
1. Accuracy and attention to detail is key to ensure all payroll calculations and transactions are precise and error-free.
2. Payroll processing deadlines are met to ensure employees are paid on time.
3. Assist the payroll Supervisor and People Team colleagues to regularly assess payroll process and identify and escalate gaps in adherence to NMW payments and adherence to pay legislation. Review payroll control measures to avoid any penalties.
4. Keeps updated on regulations relating to payroll procedures and pay legislation and assists the Payroll Supervisor to ensure the Trust is compliant within its operating procedures relating to payroll.
5. Assist with implementing robust controls to mitigate risks relating to maintenance and processing of payroll data.
6. Effectively communicate with peers and colleagues across the Trust, working closely with Finance and People Functions to improve connection and support across the wider Operational Teams on engagement with payroll processes.
7. Can maintain high level of confidentiality of employee payroll information and sensitive data following required GDPR legislation.
8. Is able to problem solve quickly, resolving payroll and system issues swiftly, ensuring minimal impact on employees and operations.
9. Stays informed about changes in payroll regulations and payroll process changes. Is able to translate and assist the Payroll Supervisor to adapt processes accordingly.
Experience/Qualifications
1. Proven experience of end to end payroll processing working with a variety of in-house payroll systems.
2. Competent with the Microsoft Office 365 suite (Excel/Word/TEAMS) with a proven ability to collaborate in distributed and remote work environments. Has provided payroll advice and guidance to line managers.
3. Experience mapping information systems and flows, documenting “as-is” processes.
4. Ability to apply a systems thinking approach to solving complex problems.
5. Excellent organisational skills able to prioritise workflow and tasks and operate flexibly to business demands.
6. Excellent Communication and Interpersonal skills.
7. Attention to detail and strong organizational skills.
8. Ability to work independently and in a hybrid work environment.
9. Previous experience in a payroll or finance role is advantageous.
10. Payroll or finance related qualifications.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Human Resources
* Non-profit Organization Management
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