IPRS Health are looking for a highly organised, efficient, and adaptable Executive Assistant to support the Chief Executive Officer (CEO). This is a new full-time position due to continued growth of IPRS and is being offered on a HYBRID basis. The successful candidate will be highly organised, an excellent administrator with great attention to detail with previous diary management experience.
More specifically, the responsibilities will include:
1. Prioritise and coordinate all requests for the CEO’s time ensuring optimal time management and scheduling efficiency.
2. Diary management.
3. Liaise with other department heads on behalf of the CEO and maintain close contact to facilitate smooth operations.
4. Ability to take on the spot dictation and produce a high standard of written work with excellent spelling and grammar.
5. Handling incoming and outgoing communications on behalf of the CEO where required, including emails, phone calls, and other forms of correspondence, reports, and presentations, maintaining accurate records and documentation.
6. Handle confidential and sensitive information with discretion and professionalism.
7. Responsible for managing the CEO’s to-do lists and project trackers, ensuring tasks are organized, prioritized, and completed efficiently.
8. Support the CEO with preparing for meetings, including agenda preparation and presentation materials.
9. Attend and take notes during meetings, track action points, and follow up on deliverables.
10. Be able to use initiative and self-manage.
11. Ability to manage change and adapt to changing situations at short notice.
12. Carry out ad-hoc projects as required.
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