Our client is looking for a Part Time Accounts Assistant for a 4 week contract position, located in Banchory, Aberdeenshire. Due to role requirements, candidates must be able to drive / have access to their own vehicle.
ROLE
* This role works closely with the General Manager, Assistant Manager, and Fundraising Co-ordinator to ensure all administration tasks are completed.
* The Accounting & Administrative Assistant will support the General Manager & Assistant Manager to oversee telephone calls, filing, invoices, letters, staff hours/mileage for processing, Gift Aid, Just Giving reports, social media, and maintaining daily accounts records.
* The Accounting & Administrative Assistant has primacy in relation to all administration tasks for the service weekly and must be competent in the use of Microsoft Office 365.
* This role is regulated work with Vulnerable Adults; therefore, Disclosure Scotland checks will be required.
RESPONSIBILITIES
Accountabilities
* Ensure that Club administration tasks are dealt with efficiently and in a confidential manner.
* Ensure that all documentation is presented well in a manner consistent with the core principles of the Club.
Key Duties
* Provide admin support to the General Manager, Assistant Manager & work closely with the Fundraising Co-ordinator, supporting with any admin tasks required.
* Answer telephone calls to clients for reminding of collections/outreach visits.
* Update client files as required with any changes.
* Report staff hours and mileage to the Treasurer monthly.
* Manage petty cash.
* Check invoices for processing once approved by the GM.
* Maintain daily and monthly accounting entries on XERO.
* Prepare month-end trial balance.
* Scan documents, e.g., vehicle road tax, liability insurance, building insurances.
* Draft thank you letters.
* Administer FMN Info packs, ensuring these are up to date with the latest forms & displayed.
* Handle postage.
* Manage banking.
* Take minutes for staff meetings.
REQUIREMENTS
* Relevant underpinning knowledge of Dementia care approaches and techniques.
* Experience and knowledge of working within a charitable organisation.
* Experience in the use of Microsoft Office 365, Xero accounting & Excel.
* Accounting/Bookkeeping up to trial balance is essential.
* Experience in social media, including FB and LinkedIn, to maintain our presence in the public domain safely.
* Excellent organisation and communication skills, with the ability to work on one's own initiative.
* Strong interpersonal skills and qualities.
* A genuine passion and interest in people and the community.
* Ability to work effectively and inclusively with a range of people, both within and outside of the organisation.
* Innovative, thorough, and a completer/finisher.
* Excellent team working skills are required.
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