Role requirements
We are recruiting for an Accounts Payable Clerk based at our offices in Glasgow. The role requires the ability to apply accounting principles and handle work that is analytical, evaluative, and advisory in nature, requiring an understanding of both accounting theory and practice. The candidate will be expected to have attention to detail, enter a high volume of data, and be comfortable running and reading accounting reports. Daily communication with employers and vendors via phone call or email is also included in this role.
Duties and responsibilities
1. Perform the purchase to pay process – matching, processing, and paying invoices in line with the company’s policies and procedures.
2. Reviewing and processing expense claims in line with company policy.
3. AP Mailbox – work through emails, responding to queries in a timely manner.
4. Weekly Payment Runs.
5. Processing payments in various currencies.
6. Reviewing and processing credit card claims in line with company policy, along with reconciling credit card accounts on the ledger.
7. Supplier Statement reconciliations to ensure that all invoices and payments are accounted for and properly posted.
8. Verify and investigate discrepancies within any vendor account by liaising with either the Supply Chain Buyer or the vendor.
9. Month-end tasks.
10. Weekly system reconciliations.
11. Reception function (answer door and greet visitors) and mail for office.
12. Run various reports to keep ledgers up to date, i.e., Trade Creditors, GRNI reports.
13. Involvement in other “ad hoc” financial projects under the guidance of the Accounts Payable Supervisor.
Competencies
1. Analytical skills.
2. Ability to multitask / strong organisational skills and to meet tight deadlines.
3. Excellent attention to detail.
4. Proactive approach to rectify issues and improve current processes.
5. Effective written and oral communication skills.
6. Problem-solving skills.
Accountabilities and Performance Measures
1. Between all Accounts Payable Clerks, they are responsible for roughly 400 supplier accounts.
2. Tidy vendor accounts on ledger.
3. Replying to invoice queries within 48 hours – urgent emails to be resolved and responded to as and when received.
Job Requirements Qualifications
1. Knowledge of Accounts Payable principles essential.
2. It would be highly beneficial if you came from a Manufacturing background.
3. Comfortable using multiple systems.
4. Minimum 2 years work experience as an Accounts Payable Clerk or another role in a Finance team.
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