Event Coordinator - National Theatre London
£33,500 per annum
* Healthcare & Wellbeing - Medicash health benefits (including dental, mental health & optical for you and up to 4 children), free annual health check with Aviva Digicare, discounts at Nuffield Health & Pure Gym, and access to our Employee Assistance Programme.
* Exclusive Perks & Discounts - Save on entertainment (up to 55% off cinema tickets), shopping (up to 15% off), Vodafone plans, and travel with top providers such as TUI & Expedia.
* Workplace Benefits - Meals on duty, pension scheme, life assurance, and professional subscriptions paid.
* Leave & Family Support - 23 days + bank holidays, your birthday off, extra leave after maternity return, a day off for your baby’s 1st birthday, and a holiday purchase scheme.
* Career & Financial Support - Ongoing training & development, career pathways, financial wellbeing programme, and preferred rates on salary finance products.
Levy UK & Ireland, a vibrant and exciting division of Compass Group, specializes in creating legendary food, drink, and hospitality experiences at world-class venues. In the UK, Levy partners with renowned locations such as Wimbledon, Twickenham, Tottenham Hotspur, and ExCel London, focusing on sustainability, wellbeing, and diversity. Known for its culinary excellence, Levy champions sustainably sourced ingredients and exceptional service, aligning with its mission to "do the right thing" for people and the planet.
As an Event Coordinator at the National Theatre, reporting directly to the Head of Event Planning, you will play a pivotal role in orchestrating a wide range of commercial events across various dynamic spaces within this iconic venue. You will be responsible for the seamless planning, coordination, and execution of events that align with the National Theatre’s mission of delivering world-class experiences.
Responsibilities
* Event Coordination
o Liaise with clients to define event needs (food, drink, AV, décor, entertainment).
o Produce and obtain client sign-off on detailed event function sheets.
o Coordinate event details with internal teams, meeting deadlines.
o Attend planning meetings and provide updates to relevant departments.
o Ensure timely invoicing and payment, updating quotes as needed.
o Manage allergens and dietary needs according to policy.
o Oversee event handover to operations and provide support as needed.
o Collect and communicate post-event feedback to stakeholders.
* Finance Management
o Ensure accurate, on-time invoicing for all events.
o Track event finances, including charges, costs, and payments, in CRM.
o Record commercial event charges on the Good Till system.
* Client & Relationship Management
o Cultivate and maintain strong relationships with new and existing clients.
o Engage in networking events, familiarisation trips, and client entertainment.
o Conduct post-event follow-up to encourage repeat business.
* Stakeholder Management
o Foster relationships with key partners, including KERB Food, National Theatre, and Compass Group/Levy.
o Build and maintain positive working relationships across internal teams (Food & Drink, AV, planning, etc.).
* Additional Responsibilities
o Support event sales and operations teams as needed.
o Promote NT Food & Drink’s sustainability initiatives in event planning.
o Identify opportunities to meet high-level client needs and convert them into commercial prospects.
Requirements
* Confident and Capable: You bring previous experience in event planning and/or coordination, ideally within the food and beverage industry, and preferably in a cultural or heritage environment.
* Dynamic and Driven: A true team player, you excel at collaborating with cross-functional teams and external partners to bring events to life.
* Detail-Focused: The little things matter to you. You have an impeccable eye for detail, ensuring every element of the event is perfectly executed.
* Flexible and Agile: You’re comfortable managing multiple events simultaneously and understand that flexibility is key.
* Financially Savvy: Managing budgets is second nature to you.
* Curious and Creative: You’re not afraid to push boundaries and bring fresh ideas to the table.
Join us and be a part of shaping the future of NT Food & Drink by driving a workplace culture where people thrive!
Site Specific Benefits
* Exclusive National Theatre discounts (15% off outlets, 25% off Bookshop, complimentary show tickets)
* Food & drink discounts (Kerb Card: 20% off drinks, 50% off food at Seven Dials Market)
* VIP last-minute O2 show tickets (subject to availability)
* Discounted onsite parking (£4/day)
At Levy UK & Ireland, we take pride in fostering a workplace culture that celebrates diversity and promotes inclusion.
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