Description Role: Research Grants Administrator Grade and Salary: Grade 6, £29,605 - £34,980 per annum FTE and working pattern: 1 FTE, 35hrs per week, Monday - Friday Holiday Entitlement: 33 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday) This role has a number of positions available. Purpose of Role The role of Research Grants Administrator (RGA) is the beating heart of the Research Grants Finance (RGF) department. In this role you will have the responsibility of managing a portfolio of research grants and contracts which will cover a specific school or a range of institutes within Heriot Watt University. You will be supported by a Research Grants Assistant Manager (RGAM) as well as the Deputy and Head of research grants finance. Your portfolio will provide you with an exciting mix of projects and funders, you will be expected to understand the range of requirements in your portfolio, manage and plan for financial reporting deadlines and create effective working relationships with your School/Institute contact(s) so that RGF deliver a first-class Research Grants Administrative service. There will be multiple opportunities that will arise and you will be able to develop other skills and partake in activities out with the day-to-day management of your portfolio. As a team we always want to improve and work together as a team to update and streamline our processes and procedures, create new improved ways of working and enhance our reputation as a department internally at Heriot Watt as well as externally. Therefore, there will be several initiatives that you can get involved in. Another aspect of this role is to form strong working partnerships with our colleagues in the Research Development team (Pre-Award), Finance and external parties such as funders. Overall, this post provides an opportunity to support world leading Academics in the delivery of their research at Heriot Watt as well as provide you with a compelling career opportunity. Key Duties & Responsibilities Ensure new projects are created correctly via the Worktribe to Oracle Interface. Liaise with appropriate internal areas (Lead academic, finance colleagues, research development team) Communicate with external parties (funders, partners, auditors) Interpret and communicate the Funder terms and conditions to colleagues across the University, as required. Analyse, monitor, review and reconcile project expenditure as per the project milestones. Liaise with School/Institute staff and the lead academic on a regular basis, and provide analysis of spend against budget, as required. Complete financial statements and claims, in line with Funder terms and conditions, and reconcile each claim. Raise invoices and ensure project income is assigned to invoices when received. Process project changes, including, extensions, budget supplements, project transfers and funder terms and conditions changes. Process non-direct cost allocations: Indirect, Estates, other directly allocated costs. Raise journals for direct cost miscoding, as required. Arrange and oversee project external audits, as per the Funder terms and conditions. Reconcile, close and balance projects when the final payment has been received. Essential & Desirable Criteria Essential Extensive financial experience. Accounting experience, preferably within the Higher Education Sector. Ability to manage complex projects. Analysis and problem-solving skills. Ability to manage workload and prioritise tasks. Experience in working with a defined workload and able to demonstrate how you prioritise workload. Previous experience of managing complex projects. Desirable AAT qualification or equivalent, is desirable. Knowledge, Skills & Experience Ability and willingness to learn new digital skills and capabilities appropriate to your role and how it evolves Understand and adhere to information security practices particularly as it relates to personal or sensitive information Maintain awareness of my own digital wellbeing by being mindful of the length of time spent at a screen and the impact on mental and physical health in using digital technologies. How to Apply Applications can be submitted up to midnight (UK time) on Monday 30 th September 2024. Please submit your CV via the Heriot-Watt on-line recruitment. We welcome and will consider flexible working patterns e.g., part-time working and job share options. Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised, and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all. Heriot-Watt University values diversity across our university community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website https://www.hw.ac.uk/uk/services/equality-diversity.htm and also our award-winning work in Disability Inclusive Science Careers https://disc.hw.ac.uk/. Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University. About Heriot-Watt University Heriot-Watt University has established a reputation for world-class teaching and leading-edge, relevant research, which has made it one of the top UK universities for innovation, business, and industry. Heriot-Watt University has five campuses: three in the UK (Edinburgh, Scottish Borders, and Orkney), one in Dubai and one in Malaysia. The University offers a highly distinctive range of degree programmes in the specialist areas of science, engineering, design, business, and languages. Heriot-Watt is also Scotland's most international university, boasting the largest international student cohort. At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team. Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.