At Brodies LLP, we value and respect all colleagues as individuals. As a UK law firm headquartered in Scotland, we believe that the experiences and perspectives of a diverse workforce that reflects our communities, and the clients we serve, allows us to see the world through many lenses.
As the largest firm in our jurisdiction measured by income, directory rankings, and lawyer numbers, the progress we continue to make is testament to the commitment of our colleagues.
In the last three years, our firm's revenue has grown by 20%, and we have welcomed almost 100 new colleagues. Today, we have more than 800 colleagues and offices in Aberdeen, Edinburgh, Glasgow, Inverness, London, Abu Dhabi and Brussels.
JOB TITLE
Management Systems Coordinator, Internal Business Assurance
This role can be based in either Edinburgh, Glasgow or Aberdeen.
REPORTING TO
Catherine MacKenzie-Pearson
JOB PURPOSE
We are seeking a highly motivated and experienced Management Systems Coordinator to join our internal business assurance team to support the Senior Manager Business Assurance.
The ideal candidate will have experience in managing and maintaining ISO management systems. This role involves the day-to-day management and continuous improvement of our management systems to ensure compliance with ISO standards and other regulatory requirements.
CORE TASKS
ISO Management System Oversight:
* Support, maintain and continuously improve our existing management systems framework for ISO27001:2022 information security management systems and work with our team to implement and maintain additional ISO management systems (e.g., ISO 9001, ISO 14001) to be part of our integrated management systems.
* Ensure that the Brodies management systems are effectively integrated and aligned with business objectives.
* Coordinate and manage the certification and re-certification processes for relevant ISO standards.
Internal Audits and Assessments:
* Assist with the evaluation of audit reports prepared by team members to ensure accuracy, completeness, and compliance with internal and external standards.
* Assist in improving audit procedures and guidelines to enhance audit effectiveness.
* Plan, schedule, and conduct internal audits to evaluate the effectiveness of the management systems.
* Identify non-conformities and areas for improvement and ensure timely implementation of corrective actions.
* Input into management reviews and facilitate continuous improvement initiatives.
Risk Management and Compliance:
* Support the Senior Manager Business Assurance to oversee our risk registers and risk treatment plans
* Collaborate with other internal risk owners to ensure risks are adequately managed.
* Ensure compliance with relevant laws, regulations, and industry standards.
Documentation and Reporting:
* Update, maintain and develop (as necessary) policies, procedures, and documentation related to the management systems
* Maintain detailed records of compliance activities, audits, and certifications.
* Prepare compliance reports for senior management.
* Ensure that all documentation is accurate, up-to-date, and easily accessible.
Continuous Improvement:
* Support and deliver initiatives to improve the efficiency and effectiveness of the management systems.
* Benchmark best practices and implement process improvements.
* Foster a culture of continuous improvement within Brodies.
* Be aware of Brodies’ information security policies, and protect information assets from unauthorised access, disclosure, modification, destruction or interference at all times
PERSON SPECIFICATION
Education:
* Professional certifications in ISO standards (e.g., ISO Lead Auditor) desirable.
* Professional certifications in internal audit are advantageous
Experience:
* Minimum of 2-4 years of experience in working with ISO management systems.
* Experience in coordinating and participation of ISO certification and re-certification processes.
SKILLS
* Strong knowledge of ISO standards preferably ISO 9001 Quality Management, ISO14001 Environmental Management and ISO27001 Information Security Management (others will be considered)
* Excellent analytical, problem-solving, and decision-making skills.
* Strong communication and interpersonal skills.
* Ability to work independently and as part of a team.
* Detail-oriented with strong organisational skills.
* Proficiency in using IT systems and tools to help management compliance activities
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