Job Duties
The Ideal candidate is one who works cooperatively with others to achieve goals, strives for improvement in the proficiency and effectiveness of services provided, displays an appreciation for the difference in approaches, personalities, and viewpoints of others, and seeks out and accepts increased responsibilities, ensures that work activities are productive and focused on results, and sees that the Department of Visual and Performing Arts and Music Division offices are operated In compliance with Norfolk State University policies and procedures.
Knowledge of administrative procedures including planning, budgeting, personnel, data analysis, and report preparation
Knowledge of and skill in the operation and support of office equipment Including microcomputers and peripheral devices. fax. calculator, audiovisual equipment, test scanning machine, and typewriter
Knowledge of and skill In the use of word processing, desktop publishing, spreadsheet, and database software
Knowledge of bookkeeping procedures
Knowledge of computer copyright laws, sources of microcomputer hardware, software, network software, and supplies, computer technology principles and capabilities
Ability to develop special reports to support user needs;
Write documentation for database applications as required by the position
Ability to understand and follow instructions in the form of program documentation and technical manuals, convey and exchange technical information with programmers, hardware/software technical experts, and users
Ability to lead to serve as system administrator for the local area networks
Ability to analyze computer errors and troubleshoot problems
Ability to learn to support microcomputer network operating systems, hardware, and software as required by the position
Ability to evaluate and make revisions to enhance operating efficiency and effectiveness
Ability to perform analysis to generate required reports, knowledge of and skill in maintaining automated records systems
Ability to conduct research, gather and organize information and prepare reports
Ability to develop budget recommendations for supervisors, maintain budget and fiscal records and produce cost projections and other fiscal or grant reports
Ability to accurately clarify, interpret, apply, and explain university, college, and department policies and procedures to students and the public
Minimum Qualifications
1. Experience working as an office assistant or in a related field or potential to be a good office, administrative assistant.
2. Ability to write clearly. excellent customer service skills, and the
ability to work well with limited supervision and strong communication skills.
Additional Considerations
N/A
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand-delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed is dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.
Contact Information
Name: Human Resources
Phone: 7578232415
Email: NO EMAIL DOCUMENTS ALLOWED
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability.