Main area: Accident and Emergency
Grade: Band 2
Contract: Permanent
Hours: Full time / Part time (37.5 hours per week, a variety of shifts covering 24 hours a day)
Job ref: 279-6726624-JAN25
Employer: University Hospitals Sussex NHS Foundation Trust
Site: Worthing
Salary: £23,615 per annum (Yearly)
Closing date: 16/02/2025 23:59
About our Trust
At UHSussex, we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, ambition, and values that have embodied the NHS for over 70 years.
Our hard-working, talented, and dedicated people work together towards a common goal – to always put our Patient First. In fact, our mission is summed up by our ‘where better never stops’ motto, and you will play a part in driving us forwards and improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff, which is extensive and designed to support you when you need it, including where possible, flexible working to support work-life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching, and training so that we can be the best that we can be. From the moment you start with us and throughout your career, we will help you to grow and develop. We hope that in choosing UHSussex, you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job Overview
Working in two main areas of the ED Department, post holders will undertake the responsibilities with a full reception service for the main department. You will be expected to deal with all patients arriving at the hospital via GP surgeries, 111 service, Ambulance, or self-referral. Manage the process of patient transit time within the ED Department, liaising with clinical staff, site management team, wards, and support services; providing a pivotal role in supporting the commitment of ensuring all patients are either admitted, transferred, or discharged from the ED Department within 4 hours of arrival (NHS targets). You will have to work in a logical and methodical way but be able to multi-task whilst dealing with frequent interruptions.
Main Duties of the Job
1. Represent the ED Department by acting as the first point of contact.
2. Arrange patient transport for patients on discharge home or transferring to another hospital.
3. Advise the Overseas Team of any overseas patients.
4. Provide a patient coordination and administrative service to all members of the multi-disciplinary team to maintain patient flow.
5. Use bleep system to contact medical and nursing staff of different specialties.
6. Highlight breach times of patients to the Nurse In Charge.
7. Assist patient relatives and friends where possible.
8. Support the Administration Team by arranging or covering staff absence, sometimes at short notice, to ensure the maintenance of 24-hour cover.
9. Sort incoming mail.
10. Be responsible for ensuring all patient records are scanned onto the local system in a timely fashion.
11. Maintain the Emergency Department electronic records on our PAS System.
12. Data entry of electronic records into our Urgent Treatment Centre PAS System.
13. Alert the Triage Nurse if any sudden emergency patients present to the department.
14. Receive verbal complaints from patients/relatives/staff in a professional manner and refer to a relevant source.
15. Ensure that the reception area and patient waiting area is kept tidy at all times and adequate numbers of wheelchairs maintained.
16. Book ED Clinic appointments on the PAS computer system.
17. Access, retrieve, and print information from computerized systems to aid timely clinical management of patients.
18. Undertake audits as directed by Supervisor and/or Nurse in Charge.
Person Specification
* GCSE Maths
* Previous admin and clerical administration experience
* Previous NHS experience
Application Form and Interview
Equality, Diversity & Inclusion
* Evidence of having championed diversity in previous roles (as appropriate to role).
* Evidence of having undertaken own development to improve understanding of equalities issues.
Important Information for Applicants
Flexible Working: If you would like to explore potential options regarding flexible working, please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for those that meet the Visa and Immigration eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker.
Closing adverts early: Please apply as early as you're able for this role. In the event of exceptional interest, we may close adverts earlier than specified.
UHSussex reserves the right to close the role early if we receive a high volume of applications.
Further Information: For help with the application process for non-medical vacancies only, please contact the Resourcing Team by Email: [emailprotected]
Employer Certification / Accreditation Badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Please contact me during office hours if you would like to discuss any aspects of the job role.
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