Job Description
Vanrath are delighted to be supporting the recruitment of a Human Resources Assistant for a large public sector company within the Ballymena area on a temp to perm basis.
What's in it for you?
* Full time hours, Mon - Fri
* 23 days AL, additional 7 days after 5 years
* Opportunity for Hybrid working after probation period and to go perm
* On site parking
* £12.52PH
About your next employer
As a Human Resources Assistant, you will provide support to the Human Resources Business Support Partners/Manager. Whilst maintaining accurate information on the HR management system, you will be required to assist in the efficient administration of the HR Function.
What you'll do
Records
* Maintain accurate and up to date records on the computerised HR management system in respect of staff and applicants.
* Maintain up to date records on recruitment, vetting of all appointees, staff and those recommended to registers.
* Ensure vetting is completed within College procedures. Ensure timely processing of all documentation for Access NI checks.
* Maintain management of sickness absence for College staff. Keep Line Managers informed of staff absences.
* Maintain comprehensive employment records of all staff.
* Maintain up to date records on probation, induction, appraisal and training for all employees.
* Record detail of all returned exit questionnaires
* Process and sign off agency paperwork
* In conjunction with HR Manager ensure timely disposal of records in line with Records Retention policy.
Operational
* Maintain up to date knowledge of relevant employment legislation, conditions of service, payscales etc and respond to related queries as appropriate
* To implement College policies, particularly those relating to all HR processes
* Support the maintenance and development of the Human Resources Management System in line with requirements
* Participate in the development and review of HR procedures and any subsequent amendments of these procedures
* Monitoring the receipt of applications to recruitment exercises
* Input of monitoring information for all applicants and employees in line with Section 75 requirements
* Assist BSPs to make arrangements for shortlisting and interviewing and inform applicants of interview dates and times
* Assist in, the collation of data for, and the completion of Statutory Reports and Surveys
* Attend Job Fairs/outside events as required
* Prepare documentation for shortlisting and interviewing recruitment panels, any feedback requests or appeals following shortlisting or interviewing.
* Assist with the maintenance of both a Part-time Lecturers' Register and Support Staff Register
* Process eyesight tests in conjunction with HRM
* Assist with the compilation of routine statutory information from the HR database
* In conjunction with HRM/HoHR & OD prepare and co-ordinate briefing material and reports using appropriate Microsoft Office applications
* Attendance as necessary at meetings to take notes and production of these and follow up actions as required
* Assist with admin tasks across the department/College as required.
About you
Essential:
* A minimum of 4 GCSEs or equivalent @ Grades A-C, including English Language and Maths plus a recognised IT/Word Processing qualification
OR
* 4 GCSEs or equivalent @ Grades A-C, including English Language and Maths plus 6 months' experience inputting data / word processing.
OR
* Have a minimum of 1 years' experience of working in an office environment within the last 5 years with duties including word processing, inputting data, filing, making /answering telephone calls and at least one of the following note taking or records management.
OR
* Have a minimum of 6 months' experience of working in an office environment within the last 5 years with duties including filing, making /answering telephone calls and at least one of the following note taking or records management plus a recognised IT / word processing qualification.
IND02
To apply today contact Leanne Garrett in the strictest confidence.