Job summary Administration Supervisor - Band 3 Jenner House - Chippenham 2 posts available. Full time (37.5 hours) Permanent Flexible working pattern - Monday - Friday 8am - 4pm We are looking to appoint an Administration Supervisor who is an enthusiastic and committed individual to provide administrative and line management support to a team of administrators. Both posts will be based at Jenner House. However you will also be required to travel to other sites (likely to be Chippenham, Melksham, Trowbridge & Warminster Community Hospitals & Malmesbury Primary Care Centre) approximately every 6 weeks to undertake one to ones with the administrators (travel expenses will be paid for all non-base site visits) You will need to be able to work in a calm, logical and methodical way and be able to multi-task whilst dealing with frequent interruptions, and you must possess effective communication skills whilst always maintaining patient confidentiality. The role is demanding and interesting and will require someone who is flexible and able to work under pressure. Previous line management experience is essential. Main duties of the job The attributes required are: Proven supervisory experience and excellent organisational, IT and communication skills Excellent communication & Interpersonal skills Ability to work well as part of a team Ability to learn quickly Good organisational skills Great ability to concentrate and work accurately Ability to work cross site This is a fantastic opportunity for an individual who relishes a challenge. In return we can offer you a supportive, fast moving, and varied job, in an often-busy environment. For an informal discussion please contact: Heather Byrd, Administration Manager by email heather.byrdnhs.net or phone 01380 723511 ext 6504 About us Wiltshire Health and Care provides community based health services, enabling people to live healthy independent lives. Our Vision is to enable people to live independant and fulfilling lives for as long as possible. We are an NHS partnership organisation, focused entirely on delivering quality health and care to the people of Wiltshire - not on making a profit. There has never been a better time to join us. Community services are expanding as part of the NHS Long Term Plan and the population of Wiltshire has never needed the energy, enthusiasm and commitment of our community-focused teams more than now. You will join a friendly and supportive team who live our values of Quality, Integrity, Partnership and Change, which were developed with our staff, patients and carers. If you already live in or near Wiltshire, youll know that it is a great place to live and work: rolling countryside, bustling market towns and vibrant city life combined with excellent transport links and good schools. If you are looking to move to the area, we offer local employment and a chance to play a crucial role as part of your new community straight away. What are you waiting for? Date posted 07 November 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year Contract Permanent Working pattern Full-time, Flexible working Reference number C9085-WHC-22068 Job locations Avon House Langley Park Chippenham Wiltshire SN15 1GG Job description Job responsibilities Please see the attached Job Description (under Supporting Documents) for more information regarding the role and to access the full person specification. Job description Job responsibilities Please see the attached Job Description (under Supporting Documents) for more information regarding the role and to access the full person specification. Person Specification Additional Criteria Essential Access to a vehicle that can be used for business purposes and hold a full and valid driving licence. Qualifications Essential Educated to GCSE Grade C in English (or equivalent qualification) Excellent all round knowledge of Microsoft Office Desirable ECDL or equivalent Experience Essential Evidence of administrative experience within a customer focussed environment Experience of working with minimal supervision Experience of multi-tasking and prioritising work Ability to problem solve Ability to prioritise workload Experience of working in health, medical or social care environment Sound knowledge of data protection and confidentiality Experience of using PAS (e.g. SystmOne) Knowledge of Information Governance Desirable Previous NHS experience Person Specification Additional Criteria Essential Access to a vehicle that can be used for business purposes and hold a full and valid driving licence. Qualifications Essential Educated to GCSE Grade C in English (or equivalent qualification) Excellent all round knowledge of Microsoft Office Desirable ECDL or equivalent Experience Essential Evidence of administrative experience within a customer focussed environment Experience of working with minimal supervision Experience of multi-tasking and prioritising work Ability to problem solve Ability to prioritise workload Experience of working in health, medical or social care environment Sound knowledge of data protection and confidentiality Experience of using PAS (e.g. SystmOne) Knowledge of Information Governance Desirable Previous NHS experience Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Wiltshire Health and Care LLP Address Avon House Langley Park Chippenham Wiltshire SN15 1GG Employer's website https://wiltshirehealthandcare.nhs.uk/ (Opens in a new tab)