P&O Ferries are recruiting for a People & Payroll Officerto join our People team based at our office in Dover.
The People & Payroll Officer will bea proactive and positive member of the People Team in providing effective HR and Payroll administrative services in line with defined service levels and standards, to ensure the smooth running of the department and employee journey is seamless.
They will support the People Business Partner and the wider People team with Oracle queries and to impart their system knowledge with the wider People team to ensure that we have adequate cover to administer the system.
The role will ensure that the processing of all payroll related data is completed in an accurate and timely manner, within strict deadlines, and that all employees are paid accurately and on time. They will also be fully aware of the Terms and Conditions of Employment (T&Cs) and be able to apply these accurately to all levels of employees and their subsequent payrolls.
Location: Dover
Key responsibilities
HR Admin:
* Responsible for maintaining the HR system (Oracle), ensuring compliance with legislation and audit processes
* Supporting HRBP’s with recruitment using ORC, requesting the relevant information either from the business unit or new starter, ensuring legal compliance with RTW and moving new starters through to CoreHR
* Carry out all administration associated with employees joining the business including but not limited to; offer letters, contracts of employment, HR system entries, liaising with payroll, reference checks and enhanced reference checks where appropriate.
* Administration for maternity, paternity, flexible working; including monitoring and tracking fixed term and changes to contracts.
* Maintain up to date and accurate files and records, including department filing and archiving.
Payroll:
* Check that source payroll data received contains all the required information to provide the bureau with enough information to correctly process all payments, deductions, and data amendments
* Ensure that all payroll data is prepared via spreadsheets, PDF files etc, and uploaded securely to the relevant payroll bureau for processing
* Follow the ‘Payroll Procedure Check List’ for each payroll to ensure that all payrolls are complete, and processing is consistent
* Deal with all payroll related queries, escalating as appropriate
* Provide assistance to help cover all payrolls during periods of holiday or absence.
Key skills
* Previous experience in HR administration and/or Payroll (essential)
* Excellent organisation skills with ability to prioritise workload to meet deadlines
* Computer literacy including Word, Excel and Outlook
* Good administrative skills, well organised and attention to detail
* Good interpersonal skills, including a positive and adaptable attitude
* Experience of managing a diverse and heavy workload within a busy environment
* Experience of working with colleagues at all levels
* Working in a confidential environment and able to respect confidentiality
P&O Ferries are proudly part of the DP World family; with over 150 different businesses across over 40 countries and are a world leading enabler of global trade.
A household name for over 180 years, P&O Ferries have a rich heritage in ferry services. Our ships sail across the English Channel, North Sea & Irish Sea and we employ almost 2000 people.
At P&O Ferries we want you to be you. Not only will that make us stronger but will allow us to bring authenticity to everything we do. We know our customers come from all walks of life and so do our employees. We are all about connecting the world and that starts with finding connections with who you work with.
When we recruit, we want to you to bring your whole self to work and we are working towards increasing diversity across all of our employees. We know we cannot be the best unless we recruit the best regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, or neurodiversity.#pando
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