Events Assistant
About the Firm
Our client is a prestigious international law firm with a strong presence in key financial and business hubs worldwide. The firm is known for delivering first-class legal services to clients.
The firm’s London office serves as a key hub for its European operations, offering a fast-paced and engaging environment where every team member plays a crucial role in delivering high-quality service to clients.
About the Role
The Events Assistant will play a vital role in supporting the firm’s Events Team in the planning, coordination, and execution of a variety of internal and external events. This includes seminars, receptions, client dinners, webinars, and conferences. The successful candidate will ensure smooth event logistics, manage communications, and provide administrative support to help deliver exceptional experiences for clients and internal stakeholders.
This is an excellent opportunity for a detail-oriented and proactive individual with a passion for event planning, excellent organisational skills, and the ability to thrive in a fast-paced, professional environment.
Key Responsibilities
* Assist with planning and executing events, including coordinating logistics, guest lists, room setups, catering, A/V requirements and attendee registration.
* Support the Events Team with venue selection, vendor coordination, and budget tracking.
* Maintain RSVP lists, update internal event calendars, and manage event-related resources.
* Research event venues, hotels, caterers, and other suppliers to support planning efforts.
* Provide on-site support at events, including welcoming guests, managing registration, and troubleshooting any event-related issues.
* Assist in post-event activities such as gathering feedback, compiling event reports, and evaluating event success.
* Attend site visits and support venue selection processes.
* Provide general administrative support to the Events Team and assist with ad hoc marketing and business development projects.
* Stay up to date on event management trends and best practices.
Person Specification & Skills
* Strong organisational and multitasking abilities, with the capacity to manage multiple projects simultaneously.
* Excellent attention to detail, problem-solving skills, and ability to exercise good judgment.
* Ability to work both independently and collaboratively in a fast-paced environment.
* Strong communication and interpersonal skills, with the confidence to interact with internal teams, clients, and external vendors.
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with CRM systems (e.g., InterAction) is a plus.
* Positive, proactive attitude with a willingness to contribute ideas and support team initiatives.
* Flexibility to adapt to shifting priorities and deadlines.
* A-Level education required; a degree in event management, marketing, or a related field is desirable but not essential.
* Previous experience in event coordination, hospitality, or a similar role is advantageous – but the firm are very open to someone looking for their first role.
This role offers the opportunity to work in a dynamic and professional environment, contributing to high-profile events and supporting the firm’s broader business development and marketing efforts.