This exciting post will be the Personal Assistant to the AHP Lead and Therapy and Education Service Manager at Rampton High Secure Hospital. The postholder will also be responsible for the day-to-day support and supervision of 2.6 WTE admin staff in the service and in addition to this ensuring an excellent administrative support is provided to the 160 WTE clinical staff.
You Will Have The Following
1. Educated to NVQ Level 3 standard or equivalent level of knowledge and experience.
2. Significant experience in a recent similar role, including the supervision of staff.
3. Extensive working experience of MS packages including data extraction and data analysis.
4. Diary and Email Management.
5. Preparing Meeting Agendas & Minute Taking.
6. Support with recruitment processes.
7. Knowledge of procedures in relation to providing a safe working environment.
8. Working knowledge of patient information systems.
9. Working with minimal supervision and using own initiative.
10. Excellent communication skills, with staff at all levels, patients and outside agencies.
11. Excellent organisational skills, office management and the ability to prioritise and work to set timescales.
12. You will work under the direct supervision of the AHP Lead and Therapy and Education Manager.
13. To analyse, investigate and resolve queries relating to data quality which will be used to measure performance.
14. Responsible for all aspects of secretarial support, and for ensuring that accurate work is completed within the time limits and standards set. Working to optimum in terms of efficiency and organisation.
15. Co-ordinates a comprehensive administration, secretarial and reception service - prioritising, delegating, organising departmental workloads.
16. Arrange cover across the Directorates in liaison with other Admin Leads.
17. To work closely with the other Administration Team Leaders to ensure consistency across the service, peer support and absence cover arrangements are in place.
18. Produce high quality reports within agreed deadlines as required.
19. To undertake office duties including complex diary management and e-mail management, opening and distributing mail.
20. Production and collation of complex and sensitive documents to include composing and typing letters and other documentation as required.
21. To assist as appropriate on any local projects, ensuring that they are undertaken with minimal disruption and maximum communication.
22. To arrange away days or conferences as delegated.
23. Facilitate meetings, investigations, disciplinaries, including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking.
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.
For further details / informal visits contact: Name: Alison Conyers Job title: Head of AHP's and Therapy and Education Service Email address: alison.conyers@nottshc.nhs.uk Telephone number: 01777 247829
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