Summary
As a Legal Assistant, you will be welcomed into a dynamic and inclusive Legal team working to provide administrative support across the IOPC. The IOPC is on a journey to develop its culture, perspectives and ethos to support the organisation's core outcomes and this is your opportunity to enter into the varied world of IOPC Legal, allowing you to develop your mindset and approaches to contribute to improving the police complaints system in England and Wales.
The Legal Assistant role acts as a member of the Legal Services Practice Management Team, providing a high quality administrative support service to the General Counsel, Senior Lawyers and Lawyers across the IOPC offices.
We'll assess you against AO Level behaviours during the selection process.
This vacancy is using Success Profiles; to find out more, please click here.
Throughout the recruitment process we will also assess your Experience, Strengths, and IOPC Values. As part of the application process, you will be asked to complete 3 sift questions based on the essential criteria.
Anticipated assessment and interview dates are late February 2025.
We reserve the right to close this advert early if a high number of applications is received.
Package
* 27.5 days paid annual leave (increasing with service to 32.5 days)
* Options to carry over, buy or sell annual leave
* Civil Service pension
* Civil Service maternity leave package
* PAM employee assistance programme
* Access to Civil Service Sports Council (CSSC) membership
* Cycle to work scheme
* Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup
* Car Leasing Scheme
* Staff networks focused on each of the protected characteristics - run for staff, by staff: Enable Network, Welsh Network, Pride and LGBTQI+ Network, Sex and Family Network, Race, Religion and Belief Network
* Learning and development tailored to your role
* An environment with flexible working options
* A culture encouraging inclusion and diversity behaviours
Additional Information:
The IOPC is not eligible to participate in the Civil Service transfer process, therefore successful candidates will not be able to transfer to the IOPC on their existing terms and conditions.
The IOPC does not participate in the UK Visa Sponsorship Scheme; therefore, candidates will have to provide evidence of their Right to Work in the UK if offered a role with us.
This role is exempt from the Rehabilitation of Offenders Act 1974; therefore, a standard Disclosure and Barring Service (DBS) check will be carried out for the successful candidate during the pre-employment process.
Any move to the Independent Office for Police Conduct from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may, however, be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk.
Emotional Consideration:
In performing this role, you may have occasional exposure to distressing material which will likely be impactful, traumatic and challenging. Given the nature of the work, the IOPC recognises this and offers all staff a range of wellbeing provisions, including TRiM (Trauma Risk Management) peer-to-peer support, a dedicated Wellbeing Advisor, and access to free confidential counselling. All staff are strongly encouraged to proactively access and engage with the support available. If you would like to speak about this element of the role with somebody already doing similar work at the IOPC, please contact us, and this can be arranged.
Rydym yn croesawu ymgeiswyr i ymgeisio am rolau trwy gyfrwng y Gymraeg fel eu dewis iaith.
Main Responsibilities
* To provide high quality support services which support Legal Services as a whole and meet the needs of individual lawyers.
* To undertake archiving of the Legal paper files.
* To implement new systems, processes and ways of working and to contribute to the development and implementation of service plans, initiatives and projects.
* To maintain the Legal Services case management system, Tricostar, including the production of performance reports.
* To accurately collate and index bundles of documents, both in hard copy and electronically including for Court hearings and Misconduct Hearings.
* Diary management for staff in Legal Services to include arranging meetings, booking venues, arranging catering, booking travel and accommodation etc.
* To deliver documents to Courts, Chambers and other offices.
* To create agendas for monthly team meetings and take the minutes of these meetings.
* To maintain and update where necessary the Legal Library and loose leaf books and manuals.
* To undertake basic financial tasks such as processing invoices and purchase orders, expenses for payment and cheque requests.
* Any other duties commensurate with the duties and grade of the post that may from time to time be directed.
Ideal Candidate
Essential Experience
* A good range of general administrative experience.
* High degree of organisational ability and attention to detail.
* Self-starter, able to work unsupervised and on own initiative with the ability to prioritise and multi-task.
* Excellent written and oral communication skills.
* Excellent interpersonal skills, including tact, discretion and liaising with representatives from external organisations.
* Good time management with the ability to evaluate competing priorities.
* Demonstrable experience of team working ability.
* Good IT skills, especially in relation to Microsoft Office products.
* Ability to interrogate existing databases to produce management statistics.
* Able to travel to other IOPC venues and external organisations when required including occasional overnight stays.
Desirable Experience
* A good knowledge of legal processes either through training or practical experience.
Reasonable Adjustments
The IOPC is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. We are open to providing you with the tools you need to succeed. Whilst this list is not exhaustive, please see potential reasonable adjustments below that we can provide:
* Extra time for presentations or interview questions.
* Formatting changes such as colours for text or background on written assignments.
* Questions presented in writing during interviews.
If you require any reasonable adjustments to our recruitment process, please email recruitment@policeconduct.gov.uk.
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