Partner Job (Closed) Triangle Electrical Services Ltd
Location: Loughton, Essex (no remote/hybrid working)
Job Type: Full-Time, Permanent (office based)
Working Hours: Monday to Friday, 8:00 AM to 4:30 PM
Company Overview:
Triangle Electrical Services are an established Electrical, Fire, AOV (Smoke Vents), and Lighting services provider based in Loughton. Our commitment to excellence and customer satisfaction has positioned us as a trusted partner in the industry. We are currently seeking a highly organised and proactive Office Administrator to join our dynamic team.
You will be office based, this is not a remote working position.
Key Responsibilities:
* Manage Financial aspects using Xero software and Excel.
* Monitor completed jobs and raise invoices.
* Process and validate invoices from subcontractors and suppliers for payment.
* Prepare and issue invoices to clients, ensuring accuracy and compliance with Contract, CIS and VAT regulations.
* Maintain accurate financial records and support the Director with ledger updates.
Administrative Support:
* Support day-to-day office administration, including answering phone calls and managing correspondence.
* Assist Operations and Office Manager with logistics, scheduling engineers, and coordinating programming works.
* Liaise with clients to arrange access and manage call-outs.
Human Resources Support:
* Support Office Manager with employee records, including tracking holidays and time off.
* Assist with annual reviews and support the HR process.
* Attend and contribute to monthly management meetings.
Quality Management:
* Support and maintain the company’s quality management processes and procedures in line with BSI 9001 standards.
* Ensure all documentation is up-to-date and compliant with industry regulations.
Required Skills and Qualifications:
* Experience with Xero accounting software mandatory.
* Awareness of CRM systems, specifically HubSpot.
* Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
* Basic accounting skills, with a strong understanding of CIS and VAT.
Administrative Skills:
* Strong organisational and multitasking abilities.
* Excellent communication skills, both written and verbal.
* Ability to work independently and prioritise tasks effectively.
HR and Quality Management:
* Basic HR knowledge, including handling employee records and participating in reviews.
* Familiarity with BSI 9001 quality management standards.
Industry Knowledge:
* Previous experience in the construction, electrical, fire, AOV, or lighting industries is advantageous but not essential.
What We Offer:
* Competitive salary based on experience.
* Opportunities for professional development and growth within the company.
* A supportive and collaborative working environment.
* Pension Contributions.
* Birthday day off (after 1 year service).
* Friendly collaborative work environment.
* Access to mental health and wellbeing support (provided by Health Assured).
* 28 days Holiday + Bank Holidays.
* End of year celebration.
To start your application please click "Apply" now!
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