Main area Pharmacy Grade NHS AfC: Band 3 Contract Permanent Hours
* Full time
* Flexible working
37.5 hours per week (Monday – Friday 08.30 – 17.00) Job ref 179-6724185-C
Employer West Suffolk NHS Foundation Trust Employer type NHS Site West Suffolk NHS Foundation Trust Town Bury St Edmunds Salary £24,071 - £25,674 Per annum pro rata Salary period Yearly Closing 27/12/2024 23:59
Senior Pharmacy Dispensary Assistant
NHS AfC: Band 3
Job overview
At West Suffolk Hospital, our patients are at the heart of everything we do. We’re dedicated to delivering the best quality and safest care to our local communities and need dedicated and skilled people to help us achieve this.
To maintain this standard, we are offering candidates the opportunity to apply for the post of Senior Pharmacy Dispensary Assistant and be based within the Pharmacy Department at West Suffolk Hospital.
The postholder will form part of the dispensary team and be responsible for supplying pharmaceutical items to wards and departments across various sites in West Suffolk.
Involvement with dispensary tasks will be the primary area of work, however it may be necessary to undertake other reasonable duties to meet the needs of the service.
Senior Pharmacy Assistants are valued members of the team and play an important part in maintaining effective workflow and departmental efficiencies.
This is an exciting opportunity for individuals to provide high-quality patient care to those that need it whilst working with an excellent and experienced team committed to its very delivery.
Main duties of the job
As part of the dispensary team, the postholder will dispense and label medicines, including controlled drugs, for supply to wards and departments located both internal and external to the Trust.
This includes prescriptions for patients attending outpatient clinics within the hospital, supplying essential medication and medical devices to those that need them.
Inpatient and outpatient reception duties are an essential part of the role, with the postholder utilising effective communication, customer service and organisational skills, ensuring effective information cascade to staff and members of the public.
The postholder will act as a point of contact for dispensary queries and provision of advice, liaising accordingly with the Dispensary Manager, to complete necessary tasks.
All duties must be performed to a high standard, conforming to approved departmental standard operating procedures, to ensure quality is maintained and to support operation of the medicines management service.
As a department we are forward thinking and utilise technology to increase efficiencies and reduce errors. This includes a fully electronic prescribing system for maintenance of patient records alongside use of our dispensary robot to process inpatient requests and discharge medication.
This is a great opportunity to develop your pharmacy career and make a real difference to the lives of those who need our services.
Detailed job description and main responsibilities
Job summary
To perform technical duties required of the Pharmacy Department, in accordance with approved Standard Operating Procedures (SOPs), as part of a 7-day weekend and late shift service. The primary area of work will be the Pharmacy Dispensary, however, it may be necessary to undertake reasonable duties in other areas of the department, as deemed necessary by senior staff, to maintain needs of the service.
The core hours of the pharmacy department are 0830 to 1700, Monday to Friday, with a late team working until 2000. Weekends, bank holidays and late shifts are allocated on a rostered basis.
Job responsibilities
* Dispensary
* Dispense inpatient, outpatient, and discharge medication requests in accordance with standard operating procedures.
* If the necessity arises and with additional training and assessed competence, check items for inpatient, outpatient, and discharge supply in accordance with standard operating procedures.
* Ensure that “to follow” and repeat items are issued promptly.
* Dispense controlled drugs ensuring legal documentation processes are followed.
* Check and restock the dispensary with consumables and disposables.
* Act as support for the dispensary manager, orchestrating workflow when required.
* Act as a messenger in the delivery of controlled drugs and other items.
* Investigate discrepancies in stock levels, consulting with the dispensary manager and procurement manager as required.
* Adjust stock levels on the pharmacy computer system under the direction of the procurement manager.
* Complete daily stock checks under the direction of the dispensary manager and/or procurement manager, highlighting areas for further attention.
* Support delivery of the ward top-up service, as necessary.
* Assist in specific cleaning duties within the pharmacy department.
* Undertake reception and administrative duties for the process of receipt and issue of dispensed and non-dispensed items.
* Participate in late, weekend and bank holiday shift work.
* Education and Training
* Assist in the provision of training of staff in dispensary duties.
* Work with the Education and Training team to develop, update and deliver dispensary training packages.
* Undertake mandatory training and development as required of the role.
* NVQ level 2 in Pharmacy Services or equivalent qualification is essential for band 3 status. Applicants will be considered for employment if currently undertaking study for the necessary qualification. However, band 3 status will not be assigned until qualification has been attained. During this interim period, successful applicants will be employed at band 2.
* Communication
* Communicate medicine related information to healthcare staff, patients, and relatives; including people who may have language difficulties, and/or a physical or mental disability.
* Implement effective intra-departmental communication with:
o Pharmacy Assistants
o Pharmacy Technicians
o Pharmacists
o Pre-registration students
o Administrative staff
* Implement effective communication with other health care professionals.
* Always communicate in a way which reflects Trust Values & Behaviours.
* Health, Safety & Security
* Report any incidents/accidents and near misses in accordance with the Trust’s incident reporting procedure.
* To be aware and comply with policies and procedures relating to Health and Safety/COSHH issues regarding handling of potentially hazardous materials.
* Comply with all Trust policies and procedures to protect the health, safety, and welfare of self and anyone affected by the Trust’s business.
* Comply with the Trust’s Risk Management Strategy and Directorate/Department health and safety policies and procedures.
* Ensure that equipment and facilities provided for the protection of health and safety is well-maintained, used appropriately and defects reported to relevant senior staff.
* Comply with emergency procedures e.g. resuscitation, evacuation, and fire precaution procedures.
* Comply with the requirements of mandatory training.
* Quality/Clinical Governance
* Have a basic knowledge of principles of clinical governance and understand what the benefits for patients and staff are.
* Understand the clinical governance structure within the organisation and how you may be involved.
* Participate in clinical governance activities within the Trust, and where applicable across organisational boundaries e.g. customer satisfaction surveys.
* Ensure that you continuously contribute to, and look for new ways to improve, the quality of the service or care you provide to patients.
* Explore ways to involve and consult with patients, public and carers when developing or evaluating services or the care you provide.
* Participate in audit activity.
* Ensure patient confidentiality is always maintained and that you do not access patient related information (either electronic or paper based), which you do not need during your work.
* Participate in the departmental appraisal process.
Person specification
Education and qualifications
* GCSE grade A – C or equivalent in English and Maths.
* NVQ Level 2 in Pharmacy Services or equivalent. Consideration will be given to applicants currently undertaking qualification (see job description Key Tasks section 2).
Experience and knowledge
* Experience of working in a Pharmacy services environment.
* Knowledge of pharmacy-based computer systems.
* Previous hospital pharmacy experience.
* Experience of supervising other staff.
Skills and abilities
* Able to communicate professionally and effectively with healthcare professionals, patients, and pharmacy staff.
* Able to manage time effectively.
* Able to prioritise and manage workload.
* Able to work in an organised and calm manner in a busy environment.
* Able to work to deadlines and to achieve agreed objectives.
* Able to undertake manual handling activities, using appropriate lifting aids if necessary.
* Able to manage difficult situations.
* Able to train and supervise staff.
* Takes responsibility for own actions and promotes team working.
* Shares information and good practice appropriately.
* Always treats others with courtesy and respect.
* Maintains high levels of concentration for prolonged periods of time.
* Excellent verbal and written skills.
* Flexible approach to working hours/duties.
* Ambitious attitude towards personal development.
Employer certification / accreditation badges
The postholder will have regular contact with vulnerable people and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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