JOB DESCRIPTION
REPORTS TO: Team Leader
JOB PURPOSE
As part of the Payroll Section working within Financial Support Services and under the requirements of the Employment Rights Act 1996, provide timely and accurate payments to differing types of Education Authority employees and independent bodies within agreed deadlines, subject to varying conditions of service and statutory legislation. Provide information to professionals (internal and external) and outside agencies under statutory and non-statutory requirements.
MAIN DUTIES AND RESPONSIBILITIES
1. Operate and maintain manual and computerised payroll records for various categories of employees, ensuring timely and accurate payments and deductions.
2. Process and input all prepared data to the specialised payroll system (currently Resourcelink), ensuring accurate reconciliation of details.
3. Process and control the input of sickness and maternity records for all employees, ensuring accurate calculation of occupational and statutory entitlements.
4. Verify the accuracy of all output reports, payments, and deductions, reworking calculations where necessary.
5. Operate and maintain manual and computerised pension records, ensuring total accuracy of detail.
6. Use own initiative in the planning and prioritising of daily workload to meet inflexible payroll deadlines.
7. Scrutinise, prepare and interpret authorised prime documentation for input, including verification of essential information provided by other related sections.
8. Develop, maintain and have current knowledge of Pay As You Earn, National Insurance, Statutory and Occupational Sick Pay, Statutory and Occupational Maternity/Paternity Pay, Working Families Tax Credits, Student Loans, and pension schemes requirements/legislation.
9. Provide advice and guidance about payroll and pension issues in response to queries from various stakeholders.
10. Provide confidential information to statutory/non-statutory, internal and external professionals within specified time constraints while complying with the Data Protection Act (1998).
11. Compose and reply to formal letters from professionals and outside agencies.
12. Train, supervise, allocate, and monitor the work of the section's clerical officers.
13. Respond to and operate the delivery of new Government legislation/directives.
14. Work in a team environment as well as use own initiative in the daily completion of tasks.
15. Deal with customers in a sensitive, professional, and caring manner under specific circumstances.
16. Deputise for Team Leader on set tasks as required.
17. Co-operate with rotation of responsibility commensurate with the level of post held.
18. Comply with the Authority’s management attendance policy.
19. Any other similar duties as requested by management.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible.
In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity, and pay due regard for equality legislation at all times.
PERSON SPECIFICATION
NOTES TO JOB APPLICANTS
1. You must clearly demonstrate on your application form how you meet the required criteria.
2. You must demonstrate how you meet the criteria by the closing date for applications.
3. Shortlisting will be carried out on the basis of the essential criteria.
4. The Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
5. In the event of an excessive number of applications, the Selection Panel reserves the right to apply any desirable criteria at shortlisting.
Section 1 - Essential Criteria
The following are essential criteria which will initially be measured at the shortlisting stage:
1. Hold NVQ Level 3, BTEC National or two 'A' Levels or equivalent or higher qualifications and have a minimum of one year's administrative/clerical experience of working in a financial environment; OR have a minimum of three years’ administrative/clerical experience of working in a financial environment.
2. Demonstrable experience of using computerised software packages including Microsoft Word and Excel.
Section 2 - Essential Criteria
The following are additional essential criteria which will be measured during the interview/selection stage:
1. Knowledge of payroll statutory payments and deductions.
Skills/Abilities
1. Ability to work under pressure to meet inflexible deadlines.
2. Ability to work on own initiative as well as part of a team.
3. Ability to be flexible.
4. Ability to deal with the public in person and by telephone.
Section 3 - Desirable Criteria
Some or all of the desirable criteria may be applied by the Selection Panel:
1. Demonstrable experience of using Oracle or a similar computerised payroll system.
DISCLOSURE OF CRIMINAL BACKGROUND
The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people as ‘regulated activity’. In the event that you are recommended for appointment to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background.
APPLICANT GUIDANCE NOTES
To view the applicant guidance notes, please click here.
The Education Authority is an Equal Opportunities Employer
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