Job Vacancy: I would be here if I could: Project Manager / Producer
Application deadline: 5th Feb 2025
Start date: 19th Feb
£250 – £300 p/d remote working
About the project:
I Would Be Here If I Could (IWBHIIC) is an innovative social art project designed to amplify the voices of 1.5 million individuals living with M.E. (Myalgic Encephalomyelitis) and Long Covid across the UK. Co-created with this often overlooked community, the project combines sculpture, technology, and lived experience to foster empathy, raise awareness, and create a space for meaningful connection. Funded by Arts Council England and the National Lottery Community Fund. This unique and ambitious project is set to tour the nation over the next 2 years, bringing the voices and memories of those with M.E. and Long Covid to life.
To find out more about the project www.iwouldbehereificould.com
About the team:
IWBHIIC has been created by Bristol-Based artist Alison Larkman who lives with M.E. The team is disabled-led with over 60% living with M.E. or Long Covid. Our aim is to constantly develop ways of working which will include and support individuals facing challenges to standard working patterns.
About the role:
We are looking for an experienced project manager / producer who can take on the day to day running of the project across the different areas. The project is already running so many processes and schedules are in place. Please see the job outline for further information. Should you have any questions email: alison@iwouldbehereificould.com
Application process:
All applications must be accompanied by a covering email outlining your suitability for the role. We will not consider applications where only a CV has been submitted. Application deadline is 5th Feb. Interviews will take place after this time with the start date for the role Feb 19th.
IWBHIIC job outline: Project Manager / Producer
Job purpose
Supporting the development and evolution of a social art project on a national scale.
Coordination and management across the project so it runs to time and budget.
Supporting and coordinating a diverse team.
Responsible for:
1. Overall project management.
2. Managing / Maintaining all project timelines and schedules.
3. The scoping, planning of a tour plan that enables the successful movement of the mirrorbox to multiple locations and venues across the UK.
Logistics:
Liaising and negotiation with locations/ venues – the majority of which are not “arts” venues.
Scheduling mirrorbox tours, booking vans, accommodation, team.
Safeguarding, Insurance and other associated paperwork needed for public engagement.
Ensuring all permissions and paperwork is correct and set up for each location.
Processes:
Ensuring processes are documented and kept up to date, team adhere to processes so that the team can shift in and out of roles.
Developing and documenting processes for efficiency and ease of working.
Identifying impact of evolving project and supporting this with operational expertise.
Finance and data:
Providing information for cashflow and managing budgets.
Managing costs, researching and negotiating quotes.
Reporting:
Ensuring all data identified is collected.
Collating information to report to funders.
Accessibility and inclusion:
Overseeing equipment is maintained and developed to support tour, experience and accessibility.
Inputting into the development of accessibility across all elements of the project.
Website and communications:
Ensuring website is up to date with information.
Supporting materials – flyers, etc are created and printed on time for tours.
Team:
Maintaining and inputting into the working culture. Helping to develop “a different way of working”.
Scheduling team. Overseeing the quality and accuracy of work.
Communicating to across the team so everyone knows what is going on.
Success looks like:
Project run to time and cost.
Everyone is clear on what is going on.
The project runs smoothly, managed and resourced well.
People are able to move in and out of roles with ease.
Positive and supported team – working within any health constraints.
Experience and skills needed
Must have:
5+ years of project management across multiple project work streams / multiple projects simultaneously.
Familiar with digital project planning tools.
Experience ideally with event management or touring arts.
Experience working in a small team and managing/coordinating others.
Lived experience / experience working with people who are managing a disability.
Experience documenting processes, development and improvement.
Desirable:
Experience applying for grants, monitoring and reporting.
Personality:
Doer / out-thinker with loads of common sense.
High communication skills and a straight talker.
Positive yet realistic, good at prioritising tasks and focus. Works well under pressure.
Good people person.
Has gravitas and good judgement around problems and resolving challenges.
Expectations for this role:
1 – 1.5 days a week across 5 days. There will be the potential to increase this time as the project grows.
This role will be working closely with the lead artist, consultant producer, and finance role.
Support for this role:
Supported in this role by lead artist, and finance role, there will also be the opportunity to apply for access support for this role.
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