To provide support to a busy generalist HR team, delivering basic HR advice and providing a full HR Administration service. Recruitment
* Provide recruitment support, i.e. liaising with agencies, setting up and conducting interviews and on-boarding employee
* Conduct new start induction presentation
* Maintain recruitment spreadsheets
* Responsible for issuing and collating completed new hire paperwork
* Process new start paperwork, and input into HRIS system
* Co-ordinate reference requests for potential new hires
* Arrange pre-employment medicals
* Calculate holiday entitlements
* Co-ordinate relocation process for overseas new hires including flights/accommodation/liaison with external bodies
* Process interview expenses
* Process probation paperwork
Employee Life Cycle
* Support SHRA's with employee status changes, processing paperwork, updating HRIS system and employee electronic files
* Responsible for working through leaver checklists
* Arrange and conduct exit interviews
* Work through Maternity, Paternity and other family friendly policy checklists
* Collate return of Performance Review & Development Forms, providing completion figures to SHRAs/HRM
* Responsible for Long Service Awards, including maintaining tracker, completing letters and distributing awards
* Process Agency Worker Regulations (AWR) requests as received from Agencies
* Travel to work scheme - assign car park spaces, liaise with external carpark representatives and maintain travel to work tracker
* Where required, assist Training & Competence with the processing of training booking requests
* Responsible for professional memberships and ensuring they are processed
Reporting
* Understand the HRIS system for 100% accuracy of International division's data
* Run reports as required to support HR Manager and Advisors in generating Management Information
* Assist with monthly, quarterly and annual G&A Headcount Budgets
* Produce quarterly audit report for HRIS
* Produce Immigration Report on a monthly basis
* Produce Attrition and Headcount report on a monthly basis and share with International Leadership Team
* Collate information in response to external requests - National Statistics, mortgage and ex-employee references responding appropriately
General
* Responsible for maintaining HRIS database
* Responsible for scholarship/placement programmes with Aberdeen University & RGU
* Support and manage absence cases as well as supporting the return to work process
* Support with organising company events
* Manage HR.UK to ensure timely responses
* Provide cover for the HR Advisor(s) when required
* Support project work as appropriate
Advanced level experience of Microsoft Office Packages (Outlook, Word, Excel and Powerpoint)
* Problem solving ability
* Aware of and adheres to agreed deadlines and commitments that impact the work of others
* Confidentiality, sensitivity and professional integrity
* Ability to prioritise own workload to meet deadlines
* Experienced HRIS / System user
Preferred
* Previous experience of working within a HR team
* Superuser for HRIS
* Ability to improve current HR procedures and processes as required