Receptionist/Administrator
Sevenoaks
Full time - 37 hours per week, Hours: 8.15am to 4.30pm
Term Time only plus additional inset days
Our client, a reputable school in Sevenoaks, is seeking a friendly and efficient Receptionist/Administrator to join their dynamic team. As the first point of contact for visitors, you will play a crucial role in providing a welcoming and professional reception service. This is a great opportunity to contribute to the welfare and care of children.
Responsibilities:
Greet personal visitors and respond to inquiries in a timely manner
Answer telephone calls and relay messages to staff via email or verbally
Handle general email enquiries and follow up when required
Maintain an organised filing system for student documents
Undertake training on school communication and IT systems
Update database with pupil attendance updates, working closely with the Attendance Officer
Process and distribute incoming post
Assist in coordinating internal events, ensuring smooth operations and effective stakeholder communication
Undertake ad-hoc projects and duties Health and Safety / First Aid:
Provide basic first aid to students when needed (training will be provided)
Comply with relevant health, safety, welfare, and statutory requirements
Support the organisation's implementation of current statutory regulations, including child protection and equal opportunitiesRequirements:
Excellent written and verbal communication skills
Proficiency in using Outlook, Excel, and Word, including mail merges
Experience with Bromcom is highly desirable, although training can be providedPerson Specification:
Proven experience in administration, with accurate letter composition ability
Excellent organisational skills, including the ability to multitask, prioritise effectively, and meet deadlines
Discretion, sensitivity, and diplomacy
Outstanding interpersonal, oral, and written communication skills
Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
Ability to engage with personnel and children within a school environment
Knowledge and experience of whole school procedures, organisation, and structure
Familiarity with BromCom would be advantageousQualifications:
A-level equivalent education with a minimum of a C grade in GCSE English and MathsIf you are a friendly and organised individual with a passion for providing exceptional reception and administrative support in an educational setting, we would love to hear from you. Join our client's team and make a positive impact on the lives of children. Apply now!
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